Executive Assistant

3 weeks ago

India Central Data Storage Full time

As an Executive Assistant at Central Data Storage, you will play a critical role in ensuring seamless operations for our leadership team. You will work directly with the CEO and Chief of Staff, providing high-level administrative and strategic support. Additionally, you will take on responsibilities traditionally handled by HR analysts, contributing to hiring processes, documentation, and employee engagement efforts.


  • Executive Support
  • Provide direct administrative assistance to the CEO and Chief of Staff.
  • Represent executives internally and externally with professionalism and discretion.
  • Manage complex travel arrangements and logistics for executives.
  • Plan and execute leadership offsites, team events, and strategic meetings.
  • Track and manage expenses, budgets, and financial oversight for executive projects.
  • Handle special projects across Operations, GTM, Admin, and Central Data Storage’s organizational needs.
  • Maintain department performance dashboards, ensuring quarterly delivery of KPIs and KRAs.


  • Calendar and Meeting Management
  • Independently manage executive calendars, scheduling meetings, appointments, and events.
  • Coordinate internal meetings, including one-on-ones, interviews, and all-hands sessions.
  • Prepare detailed meeting agendas, track action items, and ensure timely follow-ups.
  • Initiate and track follow-ups for client, team, and investor meetings.


  • Communication and Documentation
  • Draft, edit, and prepare slide decks, correspondence, and presentations.
  • Create and maintain documents such as offer letters, termination letters, and employment agreements.
  • Record meeting minutes, ensuring actionable next steps are documented and assigned.


  • Scrum Activities
  • Attend daily stand-ups, sprint planning, and backlog grooming sessions.
  • Monitor and update tasks on Monday.com, ensuring departmental alignment with monthly goals.
  • Track KPIs and KRAs for all departments to ensure progress toward organizational goals.


  • Human Resources Support
  • Create job descriptions and post them across various job boards and platforms.
  • Screen resumes, shortlist candidates, and schedule interviews with hiring managers.
  • Organize and coordinate interview processes, ensuring smooth communication between candidates and the hiring team.
  • Assist in onboarding new hires, including preparing employment documentation and scheduling training sessions.
  • Contribute to employee engagement initiatives and HR analytics reporting.


  • Requirements
  • Experience: 3-4 years in a similar Executive Assistant role; HR-related experience is a plus.
  • Skills: Exceptional organizational skills, attention to detail, and the ability to prioritize.
  • Communication: Strong written and verbal communication skills.
  • Technical Proficiency:
  • Microsoft Office Suite (Excel, Word, PowerPoint).
  • Google Workspace tools (Docs, Sheets, Slides).
  • Project management tools (Monday.com, Asana, Trello).
  • Adaptability: Thrive in a fast-paced, dynamic environment with minimal supervision.
  • Work Hours: Available to work remotely from 8:30 AM CST to 5:30 PM CST.


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