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Personal Assistant to Managing Director

3 months ago

Rajkot, India Jyoti CNC Automation Ltd. Full time

Location : Rajkot, Metoda


Qualifications:

  • Proven experience as a Personal Assistant or similar role.
  • Excellent organizational and time-management skills.
  • Strong communication and interpersonal abilities.
  • Computer proficiency.
  • Ability to handle sensitive information with discretion.
  • Flexibility to work outside regular hours if needed.
  • MBA or Relevant degree or certification is a plus.
  • Proficiency in speaking Hindi, English & Gujrati

Job Description: -


The Personal Assistant (PA) will provide high-level administrative support by managing a variety of tasks including the following key responsibilities:

  1. Daily Task Scheduling:
  • Organize and manage the daily schedule and task list for [Executive/Department/Team].
  • Prioritize tasks and ensure deadlines are met.
  • Manage and respond to correspondence and communications efficiently.


  1. Meeting Coordination:
  • Schedule and arrange internal and external meetings for [Executive/Department/Team].
  • Coordinate with attendees to confirm availability and meeting logistics.
  • Keep team members informed about important meetings, deadlines, and updates


  1. Guest Management:
  • Act as the primary point of contact for guests and clients.
  • Manage guest schedules, including accommodations and transportation.
  • Ensure guests receive a welcoming and professional experience during their visit.
  • Liaise with internal teams to coordinate arrangements for extended stays of guests/clients.


  1. Travel Arrangements:
  • Plan and book travel arrangements including flights, accommodations, and ground transportation.
  • Handle any changes or issues that arise with travel plans.


  1. Personal Payment and Financial Activities:
  • Assist with processing and managing personal payments and expenses.
  • Maintain accurate records of transactions and ensure timely processing


  1. Administrative Support:
  • Perform general administrative tasks such as managing office supplies and equipment.