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Assistant Manager Administration

4 months ago

Umargam, India Unitile Full time

Senior Executive/Assistant Manager - Administration (Full Time Role)

Vankas, Umbergaon

ABOUT UNITILE:

Unitile stands as India's premier raised access floor brand, honored with the esteemed recognition of being the Rising Brand of Asia in 2021.

We have successfully assisted over 15,000 businesses in embracing transformative changes, specializing in creating forward-looking workspaces through our intelligent access flooring and cutting-edge data center solutions. Our expansion into new building material products, including those related to metal, gypsum, plastic, and acoustic solutions, demonstrates our commitment to diversification and innovation. At the heart of our manufacturing endeavors lie sustainability and innovation, supported by state-of-the-art machinery and automation. This commitment allows us to expand our global footprint and redefine the landscape of flooring technology.

Driven by a team of young and dynamic leaders, we're committed to shared success and aspire to be a global leader in raised access floor systems, acoustics, and related industries.

JOB SUMMARY:

We are seeking high-performing administrative personnel to oversee daily support operations at our factory and design the most efficient administrative procedures. The goal is to ensure all support activities are conducted efficiently and effectively, enabling other operations to function seamlessly.


KEY RESPONSIBILITIES

Administrative Management

  • Plan and coordinate administrative procedures and systems and streamline processes for efficiency.
  • Recruit and train personnel and allocate responsibilities to the team, allocate office space for personnel
  • Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
  • Ensure the smooth and adequate flow of information within the company to support other business operations.
  • Manage schedules and deadlines.
  • Monitor inventory of office supplies and new purchases with attention to budgetary constraints. (Eg: Stationary, ID cards, Uniforms, etc.)
  • Travel and hotel bookings for guest and visitors
  • Guest house management
  • Pantry/ Cafeteria management (Cooks. kitchen, grocery stock)
  • Handle third party supervisors of labour contractor, Housekeeping, security services.
  • Handle the insurance portfolio, including employee communications, benefits maintenance, management reports, workers' compensation claims, and accident investigations.
  • Complete initial reporting, accident investigations, communication work restrictions, claim adjuster correspondence, tracking and claim review analysis for settlements
  • Maintain monthly admin-related MIS, files, records as scheduled. Scrutinize and approve the utility bills and other admin expenses.

Facilities and services management

  • Oversee facilities services, repairs and maintenance activities and tradespersons (e.g electricians, plumbers), AMC’s renewals.
  • Vendor management includes development of new vendor, payment and reconciliation of bills.
  • Organize and supervise other office activities (recycling, renovations, event planning etc.)
  • Manage hazardous waste disposal, annual health checkups, uniforms, PPE, new joiner induction kits, mobile SIM cards, and first aid boxes.
  • Participate in CSR activities and manage internal and external surveillance audits.
  • Arranging and managing client visits, sales meets, business meets held at the factory

Human Resources Support:

  • Support HR-related projects and initiatives throughout the year,
  • Organize employee welfare activities such as picnics, festival celebrations, and annual events.
  • Handle grievance procedures
  • Liasoning with government and local authorities like gram panchayat, police station, tehsildar, and maintain all the legal registers


REQUIRED SKILLS, QUALIFICATION AND EXPERIENCE:

Skills:

  • Excellent verbal and written communication and organizational skills.
  • In-depth understanding of office management procedures and departmental/legal policies.
  • Familiarity with financial and facilities management principles.
  • Meticulous attention to detail, quality, and follow-through.
  • Analytical mind with strong problem-solving skills.
  • Excellent organizational and multitasking abilities.
  • Confident team player with leadership skills.
  • Strong interpersonal skills and presentation skills

Qualification and Experience:

  • Any graduate or bachelor's degree in Labour Relations, Business Management, or Human Resources.
  • A minimum of 10-15 years of experience working in a factory environment.
  • Proficiency in MS Office suite.

Salary would be in line with the experience

IT’S MUCH MORE THAN WORK HERE AT UNITILE