Operations & Executive Assistant

7 days ago

New Delhi, India WHACK Sports Full time

Location: Remote or Hybrid

Job Type: Full-time

Experience: 1–5 years


About the Role


We’re looking for a smart, proactive, detail-oriented Operations & Executive Assistant to partner directly with senior management and keep our fast-growing business running smoothly.

This is more than an assistant role—it’s a career launchpad. The right person can grow into operations, finance, or management leadership within 3–4 years.


Key Responsibilities


Purchasing & Logistics

  • Prepare purchase orders for local deliveries and container shipments.
  • Coordinate with vendors and logistics partners to ensure timely fulfilment.

Finance & Administration

  • Track and manage payment schedules.
  • Maintain and follow up on credit notes.
  • Assist with Xero reconciliation and data preparation for tax filings (training provided).

Reporting & Analytics

  • Generate accurate, brand-wise sales and performance reports from the Shopify backend.

HR & Payroll Support

  • Assist in payroll processing and maintain staff data and records.

General Operations Support

  • Handle ad-hoc administrative tasks to keep daily operations seamless.


Qualifications & Skills


  • 1–5 years’ experience as an Executive/Personal Assistant, Operations Coordinator, or Administrative Officer.
  • Strong organisational and time-management abilities.
  • Proficiency in Microsoft Excel/Google Sheets (must-have).
  • Familiarity with Xero or similar accounting tools (training provided).
  • Excellent written and verbal communication skills.
  • Ability to multitask, prioritise, and work independently.


Key Attributes


  • Proactive, eager to learn, and solution-oriented.
  • Discreet and trustworthy with sensitive information.
  • Team player with leadership potential.


About WHACK Sports Australia


WHACK Sports is Australia’s fastest-growing specialist cricket/sports retailer, with flagship stores in Brisbane, Gold Coast and Melbourne, plus a thriving e-commerce presence. Our 30–40 person team delivers world-class expertise and innovative retail experiences to players from first-time juniors to elite professionals.


Our culture is entrepreneurial, fast-moving, and growth-driven—ideal for people ready to take ownership and make an impact.


What We Offer


  • Career Growth: Clear path to senior operational or team-lead roles within 3–4 years.
  • Learning Culture: Hands-on exposure to finance, logistics, HR, and analytics.
  • Impactful Work: Direct collaboration with senior management in a dynamic, expanding organisation.
  • Flexible/Hybrid Setup: Remote or hybrid options to suit your lifestyle.
  • Global Exposure: Opportunity to travel to Australia for the right candidate.


Work Schedule


  • Early Start, Early Finish: 5:30 a.m.–3:30 p.m. IST, plus a half-day Saturday, aligning with Australian business hours.
  • More Time for You: Enjoy free afternoons and evenings while working full-time.

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