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Executive Assistant to Chief Executive Officer

3 months ago

Kolkata, India RPSG (FMCG) - Guiltfree Industries Limited Full time

"Seeking a Strategic Partner: Be the Executive Assistant to Our CEO"



Job Overview:

We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will possess exceptional communication skills, demonstrate a high level of professionalism, and have a proven ability to manage multiple priorities in a fast-paced environment.


Key Responsibilities:


Administrative Support:

  • Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients.


Meeting Coordination:

  • Organize and coordinate meetings, including preparing agendas, materials, and meeting minutes.
  • Assist in the preparation of presentations and reports for executive meetings.
  • Facilitate the smooth running of meetings and follow-up actions.


Travel Management:

  • Arrange detailed travel plans, itineraries, and agendas for both domestic and international trips.
  • Ensure all travel arrangements are cost-effective and align with the company’s travel policies.


Project Management:

  • Assist the CEO in managing various strategic projects and initiatives.
  • Track progress, deadlines, and deliverables to ensure projects are completed on time.
  • Conduct research and provide analysis to support decision-making.


Relationship Management:

  • Act as a liaison between the CEO and internal/external stakeholders.
  • Build and maintain positive relationships with key stakeholders, clients, and partners.
  • Handle confidential information with discretion and professionalism.


Office Management:

  • Oversee the general administrative activities of the executive office.
  • Ensure the office environment is well-maintained and supplies are stocked. Support other administrative staff as needed.


Qualifications:


  • Education: Bachelor’s degree in Business Administration, Communications, or a related field.
  • Experience: Minimum of 5 years of experience as an executive assistant or in a similar role, preferably in the FMCG industry.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and as part of a team.
  • High level of discretion and confidentiality.
  • Exceptional interpersonal skills and the ability to interact with senior executives and stakeholders.


Key Competencies:

  • Attention to Detail: Ensuring accuracy in all tasks and communications.
  • Proactivity: Taking initiative and anticipating the needs of the CEO.
  • Adaptability: Thriving in a fast-paced and changing environment.
  • Problem-Solving: Ability to think critically and find solutions to challenges.
  • Multitasking: Efficiently managing multiple tasks and projects simultaneously.