Office Manager

1 month ago

Bengaluru, India Blueleaf Energy Full time

Job Title: Office Manager

Location: Bangalore Office

Job Summary: We are seeking an experienced Office Manager to oversee and manage the daily operations of our Bangalore office. The ideal candidate will be responsible for ensuring the smooth functioning of office administration, local finance support, and HR duties. This role requires a proactive and organized individual who can handle multiple tasks efficiently and coordinate with various stakeholders to deliver exceptional service.

Key Responsibilities:

Project Management Duties:

  • Office Relocation: Professional service venue relocation, renovation, and logistic relocation service.
  • Technology Management: vendor management for IT infrastructure, IT Support, Software tracker and Software renewal.
  • Travel Management Software: familiar with corporate travel management software.
  • Corporate Rate: secure corporate rate for transport and hotel.
  • Corporate Insurance: Comprehensive General Liability, Professional Indemnity and Director & Officer.

Office Administration Duties:

  • Procurement: Procure office supplies and stationery, laptops, and IT equipment for employees, ensuring timely availability and cost-effectiveness.
  • Facility Management: Manage concerns related to housekeeping, connectivity, office furniture maintenance, and other facility-related issues.
  • Safety and Security: Implement and monitor general safety and security policies, ensuring a safe working environment for all employees.
  • Event Management: Handle event management in the office, including event setup, coordination, and post-event activities.
  • Travel Arrangements: Assist in travel arrangements such as visa applications, flight and hotel bookings, and itinerary planning.
  • Query Resolution: Resolve general queries from internal and external partners promptly and efficiently.
  • Vendor Coordination: Coordinate with external vendors and service providers to ensure high-quality service delivery.

Local Finance Support Duties:

  • Purchase Requisitions: Raise purchase requisitions in Certify and ensure accurate documentation.
  • Invoice Management: Collect invoices and submit them to finance via Certify, ensuring timely payment and record-keeping.
  • Bank Coordination: Coordinate with local banks as required for various financial transactions and needs.
  • Asset Tracking: Track inventory of in-country assets of the company, maintaining accurate records.
  • Compliance: Maintain office records as applicable for audit and compliance purposes, ensuring adherence to regulatory requirements.

Local HR Support Duties:

  • On-boarding and Off-boarding: Handle employee on-boarding and off-boarding formalities, ensuring a smooth transition for new hires and exiting employees.
  • Work Culture: Ensure and maintain a harmonious work culture among employees, fostering a positive and productive work environment.
  • Coordination: Coordinate with Office Managers of other locations to deliver cohesive services and maintain standard practices across the group.


Qualifications:

  • Bachelor’s degree in business administration, Management, or a related field.
  • Proven experience as an Office Manager or in a similar role.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and office management software.
  • Ability to handle confidential information with discretion.
  • Problem-solving attitude and ability to work under pressure.

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