Tender Executive

2 days ago

Thane, India AjnaLens Full time

About AjnaLens:


AjnaLens is a Human-First Organization. Named after ‘Ajna’, the sixth chakra or the third eye, AjnaLens strives to transform the lives of humans and help them unleash their true potential. The impact-driven startup is on a mission to create a skill-first world with equal economic opportunities by redefining learning and human development.

Over the years, AjnaLens has built state-of-the-art immersive learning solutions to help governments, education institutes and fortune 500 companies in their digital transformation journey.


AjnaLens is trusted by 30+ prestigious clients like the Indian Army, Indian Navy, DRDO, Ministry of Defense, Vedanta, L&T, and Tata Technologies among others.

AjnaLens has filed 20+ patents in augmented reality, virtual reality and allied fields.


Job Role: Tender Executive


Location: Thane (Work from office)


Who are we looking for?


We are seeking a meticulous and dynamic Tender Executive to join our team. As a tender executive, you will be responsible for managing and coordinating the entire tender process, ensuring that all tender documents are completed accurately and submitted on time. The ideal candidate should be a detail-oriented individual with excellent organizational and communication skills, and possess a strong understanding of the tendering process and procurement regulations.


Top 3 Daily Tasks:

  1. Actively manage the tender process, including preparation, review, and submission of tender documents.
  2. Liaise with internal departments and external stakeholders to gather necessary information and ensure all requirements are met.
  3. Maintain accurate records of all tender documentation and correspondence.


Work experience required: 1 to 5 years of work experience


Top 5 Skills you should possess:

  1. Proven experience in managing tender processes and preparing tender documents.
  2. Strong understanding of procurement regulations and compliance requirements.
  3. Excellent organizational skills with the ability to manage multiple tasks and meet tight deadlines.
  4. Exceptional written and verbal communication skills.
  5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and tender management software.


Qualifications:

  • A bachelor’s degree is a must.
  • Alternatively, demonstrated success in relevant professional fields such as procurement, contracts management, or business administration.
  • Strong analytical skills with the ability to interpret complex tender requirements and prepare accurate documentation.
  • Familiarity with tendering portals and online submission processes.
  • Technical proficiency with the ability to troubleshoot and resolve tender-related issues.
  • Ability to work independently and collaboratively with colleagues.
  • Excellent attention to detail and organizational skills.
  • Flexibility in working with new issues, topics, and approaches.


Responsibilities:

  • Handling & Managing GEM (Government E-Market) & Other related portals.
  • Preparing all necessary documents for GEM tender or any other proposal.
  • To coordinate, manage & take ownership of the end-to-end proposal and bid management process.
  • Searching Tenders online and on various sources various online portals (TENDER TIGER, Tender Alert, GEM PORTAL).
  • Reviewing & Studying the Tender Document.
  • Details study of tender and shortlisting our standard products.
  • Tendering and Cost Estimating
  • Tender Bid Documentation (Handling RFQs, RFPs, NIQ) (technical & commercial documents).
  • Vetting of Technical, Commercial, Conditions, and legal documents of the project.
  • Preparation of Tender Review, synopsis, and Discussion with the seniors.
  • Attending Pre-Bid meetings. Handling operation part with purchase team, SCM team for timely delivery of material.
  • Delivery completed on schedule.
  • Resolving Incident of buyers raised on GEM portal.
  • Making EMD, Tender Fees, CA certificates, Solvency Certificates, and other essential instruments, taking approval
  • from Seniors management for smooth submission for tender
  • Keeping track of tender openings, Keeping, and maintaining competitor’s analysis.
  • After winning and losing bids, follow up for the EMD refunds, making Bank guarantee/security deposits.
  • Preparation list of tenders forwarded to various zone and follow up for the same
  • Sending technical bids queries raise letter to tender participated
  • Attending Commercial, Technical and Negotiating meetings with the clients.


If you are a detail-oriented and proactive individual with a passion for managing tender processes and ensuring successful submissions, and if you enjoy collaborating with a team to achieve common goals, then we look forward to receiving your application.


Join us and be part of an exciting journey in the world of tender management and procurement

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