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Escalation Manager

4 weeks ago


Bengaluru, Karnataka, India Rupeek Full time

Job Title: Escalation Manager

Department: Customer Service / Operations

Location: Divya Sree Towers, Bannerghatta Road, Opposite Jaydeva Hospital, Bangalore

Job Summary:

We are seeking an experienced Escalation Manager with a background in BFSI (Banking, Financial Services, and Insurance) or Fintech to join our dynamic customer service team. The Escalation Manager will play a critical role in managing and resolving high-priority customer escalations related to financial services, ensuring prompt issue resolution and maintaining exceptional customer satisfaction. The role requires a combination of strong leadership, problem-solving, and communication skills, particularly in the fast-paced, regulated, and high-pressure environment of BFSI/Fintech. The Escalation Manager will be the key point of contact for critical customer issues, working closely with internal teams to drive continuous improvements in service delivery and reduce recurring problems.

Key Responsibilities:

  1. Manage Customer Escalations:
  • Serve as the primary point of contact for complex and high-priority customer escalations, ensuring swift and effective resolution.
  • Investigate and analyze the root causes of customer issues, providing solutions to prevent recurrence.
  • Ensure that escalated cases are addressed within defined Service Level Agreements (SLA) and customer expectations are met.
  • Navigate through financial regulations, compliance issues, and product complexities to resolve escalations.

Stakeholder Coordination:

  • Collaborate with internal teams such as Operations, Product, Tech, and Compliance to resolve customer issues in the BFSI/Fintech space.
  • Escalate unresolved issues to senior management or relevant departments as needed.
  • Maintain clear communication and provide timely updates to customers regarding the status of their escalations.

Process Improvement:

  • Identify key process gaps, inefficiencies, or bottlenecks contributing to escalations.
  • Work with the process owners to redesign workflows, implement corrective action plans, and reduce customer complaints.
  • Develop and implement long-term solutions to avoid recurring customer issues, improving overall service quality.

Reporting and Documentation:

  • Maintain accurate and detailed records of all escalations, resolutions, and ongoing customer concerns in CRM systems.
  • Generate regular reports on escalation trends, root cause analysis, and resolution performance.
  • Provide feedback and actionable insights to management and relevant teams for continuous improvement.

Customer Experience Management:

  • Ensure a positive customer experience by demonstrating empathy, transparency, and effective communication throughout the resolution process.
  • Follow up with customers post-resolution to ensure complete satisfaction and address any remaining concerns.
  • Work towards improving customer satisfaction metrics, such as NPS (Net Promoter Score), and proactively seek feedback.

Team Leadership:

  • Lead, mentor, and guide a team responsible for handling customer escalations.
  • Develop and deliver training programs to enhance the team's problem-solving, communication, and technical skills.
  • Foster a customer-centric culture within the team, emphasizing empathy and a commitment to service excellence.

Key Skills and Qualifications:

  • Education: Bachelor's degree in Business Administration, Customer Service, Finance, or a related field.
    • Experience: Minimum 5 years of experience in customer service, with at least 2 years in an escalation management role, preferably in the BFSI or Fintech sectors.
      • Skills:
        • Exceptional verbal and written communication skills.
        • Strong problem-solving, analytical, and critical-thinking abilities.
        • Ability to work under pressure, navigate complex regulatory environments, and handle challenging situations.
        • Proficiency in using CRM systems such as Salesforce and other customer service management tools.
        • Solid understanding of financial products, services, and regulations within the BFSI/Fintech industry.
        • Strong leadership, team management, and coaching skills.
          • Preferred:Experience handling escalations across various communication channels, including social media, email, and chat.
          • Familiarity with service-level agreements (SLAs) and key performance indicators (KPIs) specific to the BFSI/Fintech space.
          • Understanding of customer behavior trends in financial services and payment technologies.

Key Performance Indicators (KPIs):

  • Reduction in the number of customer escalations and complaints.
  • Improvement in First Contact Resolution (FCR) rates.
  • Increase in Net Promoter Scores (NPS) and overall customer satisfaction.
  • Reduction in resolution time for critical or high-priority issues.
  • Successful implementation of process improvements to reduce future escalations.
  • Enhanced team performance and development through training and mentoring.