Head of Administration

1 week ago

Lucknow, India HBN EVENTS PVT LTD Full time

Company Description

HBN Events Pvt Ltd is a leading event management company based in Lucknow. We specialize in corporate events, launch events, and exhibitions. Our team is dedicated to understanding our client's objectives and delivering solutions that exceed their expectations. With a nationwide presence and a focus on delivering results, we help our clients reach their business goals through our high-quality services.


The candidate must be from Lucknow only.


Roles & Responsibilities:


1. Documentation and Record Keeping:

  • Maintain and organize records of events, contracts, invoices, and communications.
  • Systematically manage both physical and digital data.


2. Budget Management and Administrative Support:

  • Track and monitor event and administrative expenses.
  • Assist in budget preparation and office operation management.
  • Oversee daily administrative office operations.


3. Communication and Coordination:

  • Facilitate effective internal communication within the team and departments.
  • Schedule and coordinate meetings, prepare agendas and document minutes.
  • Assist in event planning and execution, ensuring back-office support.


4. Reporting and Analytics:

  • Monitor and report on administrative KPIs and event support.
  • Analyze data for insights and improvement recommendations.
  • Prepare and present reports on administrative activities and financial status.


5. Website / Social Media Management:

  • Create and execute social media strategies for various platforms.
  • Schedule and publish posts, engage with followers and monitor channels.
  • Track and improve social media performance.
  • Monitor website performance, and security, and address issues promptly.


6. Human Resources Support:

  • Assist in recruitment and maintain candidate records.
  • Support onboarding of new employees and maintain employee records.


7. Reporting to the Managing Director:

  • Align activities with the company's strategic goals.
  • Oversee strategic projects and provide regular updates.
  • Prepare meeting agendas, presentations, and reports.
  • Ensure team coordination and collaboration on projects.
  • Support team performance evaluation and development.


8. Compliance and Governance:

  • Ensure compliance with relevant laws, regulations, and policies.
  • Maintain high governance standards in reporting activities.


9. HBN Events' IP Lucknow Health Run:

  • Develop event concepts, goals, and timelines.
  • Plan and manage event budgets and secure venues.
  • Implement marketing strategies and social media campaigns.
  • Manage participant registration and communication.
  • Coordinate with vendors and obtain necessary permits.
  • Recruit and manage volunteers and lead the event team.
  • Oversee on-site activities and manage stakeholders.


Additional Requirements:

  • Excellent command of written and verbal English.
  • Proficient in MS Office and MIS reports.
  • Candidates should be from Lucknow only
  • Manage and maintain executive schedules, including travel, conferences, and appointments.
  • Answer and direct calls, open, sort, and distribute emails and communications.
  • Read, analyze, and shortlist submissions, reports, memos, and agendas.
  • Prepare reports, and collect and analyze information.
  • Record meeting discussions and minutes.
  • Ensure smooth operation of office equipment.


Position: Back Office, Marketing Management, and Admin Head

Salary: INR 3,00,000 to 6,00,000 per annum (As per Last Salary)

Employment Type: Permanent Job, Full Time

Bond: Minimum one-year commitment required

The candidate must be from Lucknow only.


Please share your resume with Team HR at hr@hbnevents.in

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