Executive Assistant

2 weeks ago

Mumbai, Maharashtra, India Magma Consultancy Full time

WE ARE HIRING

Our Client is a multi-dimensional investment firm. Their venture capital and credit practice invests in the most innovative technology companies across the MENA, Asia and beyond. They have built deep sectoral expertise in fintech platforms, software, and deep tech. The Client has backed several category leaders.

The client is headquartered in Abu Dhabi, UAE and has offices across MENA and Asia. The Company is regulated by the ADGM FSRA FSP as a category 3C Fund Manager.

Title: Executive Assistant ("EA") {Male / Female}

Work Location: Abu Dhabi, United Arab Emirates

Reporting Line: The EA shall report primarily to the Founding Partners, but may also assist other members of the senior leadership on an ad-hoc basis

Employment: Full time contract

Opportunity:

The Client is seeking an Executive Assistant for an immediate start to join its team. The role requires the ability to work on multiple projects simultaneously and to provide high quality service to stakeholders, including all supported professionals and external parties.

This position offers a clear growth trajectory, leading to a Founder's Office role within 2-3 years, making it ideal for candidates looking for long-term career advancement in a dynamic and entrepreneurial setting.

The ideal candidate should have:

  • At least 3 years of relevant work experience as an EA, ideally in Finance or Management Consulting firm
  • B.A or B.S degree from a recognized educational institution with excellent academic credentials
  • Strong oral and written communication skills. Fluency in English is a must,
  • Strong ethics, with an ability to manage confidential data
  • Attention to details, team player, ambitious, self-driven, results-oriented, and sharp time management skills
  • Strong experience working with Microsoft Office applications, including Word, PowerPoint and Excel and Google Suite

Responsibilities:

  • Managing the Founding Partners' calendars including but not limited to setting up meetings and business dinners and lunches
  • Organizing and preparing for meetings, including gathering documents, preparing agendas, taking notes and circulating the minutes to the attendees afterwards
  • Coordinating travel, logistics and accommodation arrangements
  • Managing contacts – collate or re-organize contact lists, pull networking info into online format for usage, create lists of contacts to meet & follow up with
  • Drafting, reviewing and sending communications on behalf of the Founding Partners
  • Tracking partners daily expenses, preparing periodic reports and assisting with the firm payment approvals
  • Assisting with personal (non-work-related) errands for the Founding Partners
  • Answering and responding to phone calls, communicating messages, and delivering information to the relevant team members
  • Should be flexible with their working hours to support the Partners during their business travels
  • General administrative support for office services, including packages shipping and handling
  • Overseeing the overall Abu Dhabi office operation including organizing the layout, maintaining the office condition, ordering supplies, receiving visitors, and providing general support to them
  • The EA will coordinate with other Partners offices as needed
  • Performing other related duties as assigned.

Compensation and Benefits:

Compensation and benefits are competitive, commensurate with experience.

Desired start date is ASAP

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