Executive - Stores

4 weeks ago

Nashik, India VIBGYOR Group of Schools Full time

Primary Purpose:

To provide assistance and excellent customer service to the customers (both internal & external) of VIBGYOR and planning, organizing & carrying out the comprehensive stores related functions for the Company (including daily sales/purchases).


Primary Responsibility:

  • The prime responsibility of Store Executive is maintaining customer service. The manager needs to be customer focus and understand their pulse.
  • The store Executive will need to maintain cash controls at all point in time.
  • Keeping track of all purchases and maintaining the store facility
  • Greet customers and provide assistance as and when required
  • Cleanliness and order in the store need to be maintained at all times.
  • It is very important that the correct inventory is maintained
  • Check received stock against invoices
  • To mark prices on stock
  • needs to have an understanding in terms of restocking shelves such that the
  • Record prices in the log book
  • Receive cash and provide correct change
  • Though every register is now moving as a soft copy still there would be a few register that still needs to be maintained
  • To keep a balance of cash receipts
  • To make timely deposits of cash and reconcile the same.
  • To ensure the receipts are printed and are recorded.
  • To reconcile bank statements
  • Maintain minimum stock as per the requirement.

· Receive indent from respective department and verify the same in terms of the quantity and signature by the authorized signatories.

· Verify the availability of materials in stores as per the indent.

· Pass the entries in the TALLY software, as and when the transactions occur.

· Receive the material and reconcile the same with the purchase order.

· Communicate to the purchase department in case of any discrepancy in the quality or quantity of the materials received from supplier

· Arrange and tag the materials as per the format.

· Verify the stock/materials on a periodic basis.

· Handle POS counter and prepare daily POS collection report

  • Timely updation of MIS
  • Placing orders towards printing and stationary, Housekeeping, Consumable, Electrical and Consignment items.

· Responsible towards control over Linens inventory and staff uniforms.

· Receiving the items from suppliers and check the quantity, quality code and expiry date.

· Responsible for preparing the Purchase order and GRN.

· Responsible to enter the issue requisition in the system.

· Responsible to ensure the clearance from security check for all the received items.

· Prepare Gate Pass for Rejected, Consignment and exchanged items.

· Ensure submission of monthly statement of Consignment, Consumable, Linen, Instruments and Equipment to the department in-charge.

· Responsible to check stock of all items and place the orders.

· Obtaining Goods Receipt Note (GRN) and forward the bills to account dept.

· The Stores Assistant is responsible to take care of inter dept material issues of Consumables, Consignment, Printing and Stationary and Linen.

· Submit monthly reports regarding total purchase, issues and current stock status to the Manager.

· The Stores Assistant is responsible to ensure proper co-ordination and good relationship with other Department.

· Create schedules to ensure adequate and efficient staffing at all times


Desired Qualification: ·

Graduate in any discipline


Expected Competencies

· Exceptional sales and operational skills in a customer service environment.

· Team-building and strong problem solving skills.

Good Liasioning Skills

· Proficient in MS Office suite especially MS-Word, MS-Excel, and MS-PowerPoint and Tally

· Understanding of budgeting, asset management & compliance.

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