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Registrar

2 months ago

Mumbai, India Russell Square International College Full time

The Registrar functions as the overall in charge of the administration of the college under the direction of the Principal and is the custodian of all college records

Administrative:

  • The Registrar maintains effective coordination with all admin staff on a day-to-day basis for the smooth functioning of the college, including maintenance, housekeeping, security, purchase and general administration and inter-department coordination.
  • Responsible for maintaining all records of the college concerning faculty, admin staff and students
  • Maintain leave records of Staff and Faculty, personnel files etc.
  • Preparation of appointment letters for teaching and admin staff & maintenance of related documents/files
  • Coordinate with the Principal and staff in connection with IPR and periodical audit of the college.
  • All the admin work related to organising various events and important functions like the Graduation Ceremony, RIFT tournament, Award Ceremony, Farewell Functions, seminar arrangements
  • Assistance to the Academic Coordinator in preparing the Academic Calendar.

Admissions & Student Affairs:

  • Maintaining student admission pack records and preparing receipts for the same.
  • Attending to new admission enquiries as and when needed
  • Processing of UOL online registration and coordinating with students to complete all the formalities.
  • Correspondence with the students and parents informing them about their success in the interview and admission process
  • Collection of fees from students, coordinating with the accounts department and maintaining its record
  • Collecting students’ documents at the time of admission and preparing their files.
  • Collecting student feedback, a compilation of data in a consolidated report and submission to the Principal
  • Organise PTM and other meetings from time to time.

Correspondence:

  • Correspondence with the UOL and British Council regarding all student-related matters.
  • Correspondence /coordination and arrangements for faculty meetings and PTM.
  • Lodging complaints with UOL and getting students’ problems solved.

Examinations:

  • Processing online Exam entry registration and interacting with students, the British Council and the UOL till we get the receipts and Hall Tickets
  • Conducting of Internal Terminal exams - collecting exam question papers from the faculty and following up with the faculty for evaluation of exam answer books till the declaration of results
  • Responsible for preparing Exam Time Table and invigilation list for conducting exams
  • Follow up with the students about online registration for the UOL exams and exam centres
  • Visits to UOL exam centres to ensure that students face no difficulty

Finance & Budget: Maintenance of petty cash and other payment records on regular basis for submission to the accounts department and the audit queries.

  • Preparing draft of Annual Budget for RSIC
  • Preparation of salary data/leave records and submitting the same to the accounts department
  • Any other assignments given by the Principal