Executive Assistant

3 weeks ago

Delhi, India The Neat Trick Full time

Company Description

The Neat Trick is a boutique design studio based in Delhi, India, dedicated to creating innovative and visionary art and designs for global entities. We are passionate about pushing boundaries and creating new dimensions in design.


Role Description

This is a full-time on-site role for an Executive Assistant at The Neat Trick in Delhi, India. The Executive Assistant will be responsible for providing executive administrative assistance, handling expense reports, offering executive support, facilitating communication, and providing general administrative assistance on a day-to-day basis.


Qualifications

  • Experience in Executive Administrative Assistance, Executive Support, and Administrative Assistance
  • Ability to manage and create accurate expense reports
  • Strong communication skills, both written and verbal
  • Attention to detail and organizational skills
  • Proficiency in Microsoft Office Suite and other relevant software
  • Ability to prioritize and manage multiple tasks efficiently
  • Previous experience in a similar role is a plus
  • Bachelor's degree in Business Administration or related field


Responsibilities


  • Provide executive administrative support to leadership
  • Manage and organize reports and budgets
  • Schedule and coordinate meetings with clients and internal teams
  • Assist in recruitment processes, including posting job openings, reviewing resumes, scheduling interviews, creating and updating job descriptions and recruitment-related materials
  • Coordinate with hiring managers to understand job requirements and candidate profiles
  • Maintain a database of potential candidates and recruitment records & facilitate communication with candidates during the recruitment process
  • Take follow-ups with clients on deliverables and timelines
  • Assist in researching and identifying vendors for various projects
  • Facilitate communication between different departments and external partners
  • Maintain and update records, files, and documentation
  • Prepare presentations and reports for meetings
  • Monitor and manage office supplies and resources
  • Manage travel arrangements, including booking flights, accommodations, and transportation
  • Create and maintain an organized filing system, both digital and physical
  • Assist in onboarding new employees, including preparation of documentation and equipment
  • Support event planning and coordination for internal and client-facing activities
  • Manage personal tasks for the founder as needed
  • Demonstrate firefighting skills and tackle challenges or conflicts between clients and the team, ensuring smooth communication and neutralizing client concerns
  • Act as a bridge between the founder, team, and clients to ensure alignment and effective collaboration
  • Adapt to learning the design landscape and industry-specific terminologies


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