Client Coordinator

1 month ago

Bengaluru, India Black Box Full time

We are seeking a detail-oriented and organized individual to join our team as a Client Invoicing Coordinator. As a key member of our order management department, you will play a crucial role in ensuring accurate and timely invoicing for our clients. The ideal candidate will possess strong communication skills, a keen eye for detail, and the ability to work collaboratively with cross-functional teams.


Job Summary:

We are seeking a detail-oriented and organized individual to join our team as a Client Invoicing Coordinator. As a key member of our order management department, you will play a crucial role in ensuring accurate and timely invoicing for our clients. The ideal candidate will possess strong communication skills, a keen eye for detail, and the ability to work collaboratively with cross-functional teams.

Responsibilities:

Invoice Generation:

  • Prepare and generate client invoices based on project milestones, service agreements, and contractual terms.
  • Verify the accuracy of billing data and resolve any discrepancies or issues that may arise.

Client Communication:

  • Maintain positive relationships with clients by providing timely and accurate information regarding their invoices.
  • Address client inquiries related to billing and resolve issues professionally and efficiently.

Documentation and Record Keeping:

  • Ensure all billing-related documentation is accurately maintained and filed.
  • Keep detailed records of client interactions, changes to billing information, and any adjustments made to invoices.

Collaboration with Cross-Functional Teams:

  • Work closely with project managers, sales, and other departments to gather necessary information for invoicing.
  • Collaborate with the finance team to reconcile billing discrepancies and resolve any outstanding issues.

Reporting:

  • Generate and analyze regular reports on billing and invoicing activities.
  • Provide insights and recommendations for process improvements based on data analysis.

Compliance:

  • Stay informed about relevant industry regulations and compliance standards related to client invoicing.
  • Ensure all invoicing practices adhere to company policies and legal requirements.

Qualifications:

  • Bachelor’s degree in finance, accounting, business administration, or a related field.
  • Minimum of 5 years of proven experience in client invoicing or a related financial role.
  • Strong understanding of billing processes and accounting principles.
  • Excellent communication skills, both written and verbal.
  • Proficient in the use of invoicing software and Microsoft Office Suite.
  • Detail-oriented with strong analytical and problem-solving abilities.
  • Ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications:

  • Certification in billing or related field (e.g., Certified Billing and Coding Specialist).
  • Experience with ERP systems.
  • Familiarity with project management tools.

If you are a motivated and detail-oriented individual with a passion for finance and client relations, we invite you to apply for the position of Client Invoicing Coordinator. Join our dynamic team and contribute to the success of our growing organization.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it.

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