US Payroll processing specialist
2 months ago
Full time role with the US Based client
We are seeking a payroll processing specialist to handle US payroll operations for non-profit entities. The ideal candidate will have experience handling payroll operations for non-profit entities, ensuring compliance with federal and state regulations, managing 401k/403b audits, reviewing timesheets, coordinating with HR, and managing employee benefits. This role requires meticulous attention to detail, strong organizational skills, and a deep understanding of payroll processes.
Responsibilities:
- Process payroll accurately and promptly, including off-cycle payroll runs wherever required, for all salaried and hourly employees, contractors, and volunteers.
- Review timesheets for accuracy, completeness, and compliance with organizational policies and procedures.
- Coordinate with HR and the Operations team to address any discrepancies or issues identified during timesheet review.
- Collaborate with HR and Finance teams to ensure accurate employee data management, including new hires, terminations, and changes in compensation or benefits.
- Handle inquiries from employees regarding payroll-related matters and provide timely and accurate resolution.
- Prepare and submit payroll reports as required by management or regulatory authorities.
- Manage employee benefits programs, including enrollment, changes, and terminations.
- Ensure compliance with federal, state, and local regulations governing payroll processes, including tax withholding, reporting, and remittance.
- Maintain up-to-date knowledge of regulatory changes affecting payroll processing and implement necessary adjustments to ensure compliance.
- Serve as a primary point of contact for employees regarding payroll-related matters and employee benefits inquiries.
- Coordinate and manage 401k/403b audits, gathering relevant documentation and facilitating auditor inquiries.
- Work closely with Finance and Accounting teams to reconcile payroll accounts and ensure accuracy in financial reporting.
- Assist in developing and implementing payroll policies, procedures, and best practices to enhance efficiency and effectiveness.
Qualifications:
- Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
- Minimum of six years of experience in payroll processing, preferably in a non-profit environment.
- Proficiency in payroll software (e.g., ADP, Paychex, Paylocity, etc.) and MS Excel.
- Strong understanding of federal, state, and local payroll regulations, including tax laws and reporting requirements.
- Experience with 401k/403b administration and audits preferred.
- Excellent attention to detail and accuracy in data entry and calculations.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Exceptional communication skills, both written and verbal.
- High level of integrity and discretion when handling confidential information.
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