Executive Assistant
2 weeks ago
Position: Executive Assistant to the Chairperson and Chief Mentor - IGI
Location: Tapasya Campus, Pune
Employment Type: Full-Time
Key Responsibilities:
1. Administrative & Calendar Management
- Manage the Chairperson's schedule, appointments, and meetings, ensuring efficient time management.
- Coordinate travel arrangements (domestic and international) including flights, hotels, and itineraries.
- Handle emails, calls, and correspondence, prioritizing urgent matters.
- Maintain confidential records and documents.
2. Meeting Coordination & Documentation
- Prepare meeting agendas, minutes, and action items for board meetings, executive meetings, and external engagements.
- Ensure timely follow-ups on decisions and action points.
- Conduct research and compile briefing notes before meetings.
3. Communication & Stakeholder Management
- Act as the point of contact between the Chairperson and internal/external stakeholders.
- Draft letters, reports, presentations, and business proposals.
- Facilitate communication with board members, investors, government officials, and senior executives.
4. Event & Protocol Management
- Plan and coordinate corporate events, leadership summits, and networking functions.
- Ensure proper protocol and etiquette in high-level meetings.
5. Miscellaneous
-Flexibility to provide support including planning and logistics at short notice based on criticality on the situation
-Research and compile relevant information for Chairperson's decision-making process
-Any tasks that may be part of the profile for the existing EA
Qualifications & Skills
1. Education & Experience
- Master's degree in business administration, Management, or a related field.
- 10+ years of experience as an Executive Assistant, Chief of Staff, or in a similar role supporting C-suite executives.
2. Skills & Competencies
- Strong organizational and multitasking skills to handle multiple priorities efficiently.
- Excellent written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) & calendar management tools.
-Meticulous approach to ensure accuracy in all tasks.
- Ability to anticipate needs and take action without constant supervision.
-Maintain a polished and professional demeanor in all interactions.
- Ability to handle confidential information with discretion.
- Strong problem-solving and decision-making skills.
- Flexibility and adaptability in a fast-paced executive environment.
_Ready to travel with Chairperson and Chief Mentor - IGI for various assignments nationally and internationally.
Preferred criterion:
- Exposure to international business environments and cross-cultural communication.
_ Excellent English Communication
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