Executive Assistant cum Project Manager

4 weeks ago

Mumbai, India WTW Full time

− Develop the presentations, spreadsheets, and white papers for internal and external audiences;
Transcribe source material, prepare documents, reports, tables, and charts; distribute as
appropriate
− Create presentation materials for multiple governance forums such as Project / Programme/
Board Meetings
− Attend meetings and take notes of discussion; prepare the initial draft of minutes and
summaries. Highlight possible deviations from plans to the Project or Program Board to
enable quality decision making, have standard templates in place as a part of overall
governance
− Maintain absolute confidentiality
− Anticipate and handle requirements, before they arise
− Create Project plans with owners, deadlines, and key dependencies. Assist in producing,
reviewing, and auditing individual project documents.
− Progress tracking- Ensure data collection process operates correctly. Facilitate project
checkpoint meetings, accurately capture actions
− Keep track of actions and owners as per the project plan
− Manage the executive(s) professional, societal and personal commitments, including
scheduling meetings, appointments, engagements, and travel (domestic or international)
arrangements. Evaluate need and exercise discretion in committing time
− Conserve executive(s) time by reading, researching, and routing correspondence; drafting
letters and documents; collecting and analyzing information; and initiating communication
where appropriate
− Serve as a liaison between the executive(s), key stakeholders, and other colleagues. This
includes receiving, prioritizing, and screening communication and visitors, answering a
variety of questions with tact and diplomacy.
− Determine priority of matters requiring attention of the executive(s); redirect matters to
colleagues to handle, or handle matters personally, as appropriate
− Schedule departmental meetings, business reviews, offsites and townhalls; assist in the
planning, preparation, and execution of these events

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