CA- Vendor Manager- 75k- Borivali

4 months ago

Mumbai, India bfmhr Full time
Designation: Vendor Manager
Vendor Ledger Reconciliationfinancial & Metal and BankReconciliation.
JobDescription:
A. OperationalPayable/Receivable List (Twice inWeek)
Running Summary report ofAccounts Payables.
Adjustment ofSales to vendors Purchase Return and SalesReturn.
Holding of Payment ofVendor if any instruction received from GST reconciliation Team dueto nonfillingof
Returns.
Sharing of Sheet with the LOB s Metal Sales team for theirrespective comments.
Sharing ofSheet with both the Directors for Approval ofpayments.
B. JV Knock off (Twicein Week)
Checking of Balance byrunning Summary report for Accounts Payable and Debtors(B2b).
Creating list of Knockingof Vendor Debtor ledger Balance against Creditor ledger (JVCreation) and sharing the
samewith account Executive forentries.
C. Vendor Reconciliation(Quarterly)
Comparing the Ledgersof Party with our books ofaccounts.
and preparingreconciliation for the differences and sharing with thevendor.
doing TDS entries withoutany approval.
Follow up with therespective LOB's and repair Team if any invoices arepending to be booked from ourend.
follow up with the vendorsfor reconciliation items.
D.Finalisation (Annual)
Verification of TDS reconciliation summary with 26AS forOperational Vendors prepared by vendoraccount
executive.

E.Bank Reconciliation (Monthly)
Bank Reconciliation of All Banks.
Follow up for OpenItems.

F.Bank Interest Verification(Monthly)
Verification ofInterest charged by the bank on CC andWCDL.
Follow up for the refund ofInterest if excess charged by thebank.
Sharing the summary of thesame with the directors andCFO.
G. Bank/Fund Utilisation(Daily basis)
Verification ofData Prepared by the bank account executive and sharing the figureswith the directorsand
CFO.
H.Stock Statement (Monthly)
Preparing the data of stock Sales Receivables and payables summaryand sharing the same with Bank.
Started from the November 2023.
I.Project based assignment.
CSRBank Accounting opening.
New bankaccount for the new branch.
Otheras per the managementrequirement.
J. Guidance/Supportto Team
Guiding Team members onthe various tasks initiating an open environment so that they canfeel free to
approach Regularmonitoring of any tasks & ensuring a compliancesatisfied end for the same. Improving&
trying to formulateprocesses.

PositionSummary: This position oversees financial operations, ensuringaccuracy in accounting records, adherence to budgetary guidelinesand compliance with regulatory requirements. Role needs strongfinancial acumen, attention to detail, leadership skills andproficiency in financial software. Job Description: 1. To manageday-to-day accounting operations: Verifying expense booking andpayments in ERP & banking portal. Updating any changes tovarious masters in ERP system like banking master, GL Codes etc.Resolving all queries relating to expense accounting, GSTAccounting, or accounting in general. Review of various accountbalance, ledger scrutiny, accounting & MIS Reports foraccurate and compliant financial reporting 2. Monthly books closureand compiling monthly P&L statement for management review:To ensure all the monthly expenses are booked accurately includingprovisional, prepaid expenses, OPEX & CAPEX To ensure allaccounting parameters like cost centrs, location etc are capturedcorrectly to give accurate Accounting & MIS Reports 3.Assisting CFO to track budgets and actual spends: Capturingdepartment wise expenses for various department across organisationTracking location specific expenses of various departmentsFollowing up with various department heads for timely submission ofbills for timely expense booking Drawing department wise spendsreport PO Tracking with actual bookings and tracking open purchaseorders 4. To handle various audits and implement auditobservations: Discussing with management about audit observations& recommendations Setting priority for recommendations forupcoming quarters for implementation Setting processes anddesigning process to match with audit recommendations 5. To liaisewith tax consultants, auditors & company secretary: Settingperiodical review with internal auditor for smooth books closing atyear end Taking updates from tax consultants and company secretaryfor changes in tax laws & regulations to gain understandingof its applicability to the organisation Implementing changes inregulations by rolling out new process / updating existing processto ensure timely compliance Sharing data with tax consultants forSalary TDS and getting form 16 issued for salaried employeesIdentify the consultants / vendors and provide quotations to themanagement for further discussions Manage the contract agreementand the renewal process 6. Finalisation of Accounts as peraccounting standards; manage external & tax audits:Preparing various schedule and note to accounts as per accountingstandards and guidelines and companies act Preparing variousschedules and annexures for tax audits & Income Tax Returnfiling of the company 7. To drive initiatives for process &internal control improvisation: Identifying process gaps or scopefor process improvisation Implementing necessary changes to makeprocess user friendly and efficient 8. Configuring FA Module of ERPsystem and handling day-to-day system queries: Understandingworkflow in new ERP system and suggesting requirements to ERP Teamto have smooth and efficient accounting flow keeping in viewregulatory framework as applicable Correcting user mistakesresulting in incorrect financial reporting in ERP system 9.Compiling details for various stakeholders: Review of monthly stockstatement for bankers, details required for annual credit facilityrenewal Compiling details as required for tax assessments Preparingreports and data as per management requirement 10. Team Handling,Team Training & Grooming: Training new team members forexisting accounting process and doing work more efficiently& error free manner Grooming team as per organisationvalues Motivating & delegating Jr. Team members to takeadditional responsivities to manage workload in efficient manner& keep team engaged in respective job areas

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