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Dy Manager
2 months ago
Job Description
DMR and MMR to be standardized across sites with 100% reporting Standardization of SOPs at site and adherence to said SOPs Additional support for vendor management, verification of critical work orders Maintain a complete task tracker with details of projects, personnel responsible, target closure date, current status and comments. Include details such as MC approval pending, vendor quotes expected by etc. Do a detailed check on documentation and implementation of planned maintenance schedules for all departments (MEP, Pool, HK, Security, Pest Control, Liftmen, Billing) Plan, draft and send out appropriate communication to residents on any planned shutdowns or preventive maintenance activities taking place that impact resident services (elevators, pool, emergency repair works, AMC services etc.) Address the issues that have been brought out by employees Conduct a monthly review meeting with all vendors at service site Hold a monthly meeting with all junior staff to address issues and complaints in person Prepare and submit the required documents for billing Conduct a quarterly review meeting with all AMC vendors Rate each vendor’s performance based on vendor performance scorecards Follow up with members on collection of dues and feedback Perform activities related to new projects taken up at the site Oversee all AMC related activities at the site, ensure that all AMC vendors come in and execute maintenance work as set out in their schedules Oversee and assist the accounts executive with procurement and negotiation with procurement and service vendors