Head Filing
4 weeks ago
Job Description
:The position is responsible for ensuring the files of students are submitted with accuracy and within the stipulated timelines and the files lodging targets are achieved
Key Accountabilities :
The position is responsible for the following:
Accuracy of data and documents submittedTimely Fees paymentTimely GIC paymentTimely medical appointmentsTimely submission of filesOther Tasks & Activities :
The Tasks & Activities performed by the position holder to achieve assigned accountabilities are as follows:
Supervise the allocation of registered students to Filing officersArranging the necessary documents required to complete the file (Account opening documents.Ensure payment of fees by the students by the stipulated timeframe / deadline (shared responsibility with Counsellor)Daily co-ordination with FOREX authorities to Ensure timely issue of swift copy / telegraphic transfer receipts / Fees receipts, confirmation or letter of acceptance are issued by the Admitting college or UniversityEnsure timely GIC payment by the studentSupervise the activity of medicals for students (taking appointments and ensuring timely medical report submission)Supervise Handing of checklist to students (checklist of documents required for Filling)Supervise the pending documents statusEnsure timely sign off by students of their complete filesEnsure daily final check of files before submission to the DirectorCheck the files received from all the branchesRectify and take corrective actions to ensure 100% accuracySeek approval of the Director for all the filesSubmit the files to embassy / Files / lodgingShare regular file lodging status with the DirectorTimely reporting of file approval status (or rejection status) to the Director along-with justificationsTimely reporting of passports status ( received and / or rejected status) to the Director and-
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