Export Documentation Executive

3 days ago

Ahmedabad, India TCP Corps Full time

Job description of Export documentationExecutive Job title:Export documentation ExecutiveDepartment: InternationalTrades Geographycovered: Corporate office ManufacturingUnit. Reports to:Export ManagerMatrix: Director.Summary:The ExportDocumentation Executive plays a crucial role in ensuring the smoothand compliant export of FMCG (Fast Moving Consumer Goods) products.You will be responsible for preparing and processing all exportdocuments liaising with customs authorities and ensuring adherenceto international trade regulations.Key Responsibilities:Prepare and process export documentsincluding commercial invoices packing lists certificates of originbills of lading and other regulatorydocuments. Ensure alldocuments are accurate complete and meet the requirements of theimporting countrys regulations.Communicate effectively with freightforwarders customs brokers and international clients regardingdocumentation requirements and shipmentprogress. Track andmonitor export shipments to ensure timelydelivery. Maintainaccurate records of all export transactions.Research and stay updated on changes ininternational trade regulations andprocedures. Assistwith customs clearance procedures and address anydiscrepancies.Prepare and submit export declarationselectronically.Maintain a strong understanding of Incoterms(International Commercial Terms).Contribute to the efficiency and accuracy ofthe exportprocess.
Key Results Areas(KRAs):1.Accuracy andCompliance: Ensure all export documents are accurate complete andcompliant with regulations. (0 errors in documentation leading toshipmentdelays)2.Timeliness:Process export documentation efficiently to meet shipmentdeadlines. (95% of documents completed within establishedtimelines)3.Communication:Maintain clear and effective communication with internal andexternal stakeholders regarding documentation and shipment status.(Positive feedback from clients on communicationclarity)4.Recordkeeping:Maintain accurate and organized records of all export transactions.(No discrepancies found during internalaudits)5.Research& Development: Stay updated on changes in internationaltrade regulations and procedures. (Successfully implement newregulations into exportprocesses)6.Problemsolving:Identify and resolve discrepancies in export documentationefficiently. (Minimal delays due to documentationissues)7.Efficiency:Continuously improve the efficiency of the export documentationprocess. (Reduction in average time spent processingdocuments)8.Costeffectiveness:Minimize errors and rework to reduce costs associated with exportdocumentation. (Reduction in penalties or fines due todocumentationerrors)9.CustomerSatisfaction: Ensure timely and compliant export of goods to meetcustomer expectations. (High customer satisfaction ratings forexport documentationservices)10.Teamwork:Collaborate effectively with colleagues in sales logistics andother departments to ensure a seamless export process. (Positivefeedback from colleagues on teamwork andcollaboration) KeyPerformance Indicators(KPIs):1.Number oferrors in exportdocumentation2.Percentageof documents completed ontime.3.Average timespent processing exportdocuments.4.Number ofcustomer complaints regardingdocumentation5.Numberof shipments delayed due to documentationissues.6.Number ofaudits with zerodiscrepancies7.Numberof new trade regulations implementedsuccessfully.8.Costsavings achieved through reducederrors.9.Customersatisfaction score for export documentationservices10.Number ofpositive team feedbackmentions.
Qualifications:Education: Bachelor s degree in businessadministration International Trade or a related field(preferred).Experience: 13 years of experience in exportdocumentation preferably in the FMCGindustry. Skills:Excellent written and verbal communication skills strong analyticaland problemsolving skills proficiency in MS Office Suite (WordExcel) attention to detail ability to work independently and aspart of a team excellent time managementskills. Knowledge:Understanding of international trade regulations (Incoterms customsprocedures) knowledge of export documentation proceduresfamiliarity with FMCG industry practices(preferred).Additional DesirableSkills: Proficiencyin trade finance procedures (e.g. Letters ofCredit) Experiencewith export compliance software.Foreign language skills (relevant to targetmarkets)DesiredCertifications:Certified Export Specialist (CESP)(preferred)Forwarding and Shipping Certificate(F&SC) (preferred)

freightforwarders,ms office suite,packing lists,commercialinvoices,incoterms,export compliance software,customsbrokers,customs clearance procedures,exportdocumentation,problem-solving,trade finance procedures,certificatesof origin,freight,bills of lading,international traderegulations,teamwork,customs regulations,export declarations,timemanagement

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