Front Desk Receptionist

4 weeks ago


Andheri, India JobFlip.in Full time

JOB PROFILE

  • We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.

RESPONSIBILITIES

  • Greet and welcome guests as soon as they arrive at the office.
  • Direct visitors to the appropriate person and office.
  • Answer, screen and forward incoming phone calls.
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (eg. pens, forms and brochures).
  • Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries.
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
  • Update calendars and schedule meetings.
  • Arrange travel and accommodations, and prepare vouchers.
  • Keep updated records of office expenses and costs.
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.
  • Coordinating internal and external events.
  • Managing office inventory such as stationery, equipment and furniture.
  • Overseeing office services like cleaners and maintenance service
  • providers.
  • Assisting the HR team with recruitment, onboarding and termination processes.

REQUIREMENTS

  • Proven work experience as a Receptionist, Front Office Representative or similar role.
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • High school degree; additional certification in Office Management is a plus

QUALIFICATIONS

  • High school diploma or GED
  • Associate or bachelors degree in communications or business
  • Familiarity with multi-line telephone systems
  • Prior experience with Microsoft Office and typing




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