Head of Global Administration

3 weeks ago

Mumbai, India Nivoda Full time

Are you a dynamic leader with a passion for driving operational excellence on a global scale? We are seeking a Head of Global Administration to spearhead our company's administrative operations, ensuring seamless functionality across our global facilities and fostering strong relationships with internal and external stakeholders. 


What you'll do:

Facilities Management: Oversee the management of all company facilities, in Mumbai and offices worldwide. This entails coordinating maintenance, housekeeping, post and couriers, facilities operations and cleanliness,managing the provision of stationary, and ensuring compliance with local regulations.

Managing Appointments : Manage appointments and bookings for external stakeholders, ensuring efficient scheduling and coordination.

Travel Coordination : Coordinate internal travel arrangements, including but not limited to access cards for the new building, transportation, and accommodation when necessary.

Travel Management: Manage global travel arrangements in accordance with standard policies and processes, ensuring efficiency and cost-effectiveness.

General Administration: Serve as the primary point of contact for government agencies, local authorities, and vendors to ensure compliance with statutory requirements and maintain strong relationships.

Annual Task/Special Projects: Coordinate and manage company-wide events and initiatives, such as holiday celebrations and special projects.

Office Space Optimisation: Lead initiatives to make better use of our office space and redesign it as needed to support our expanding team and changing requirements.

Staff Management: Lead, mentor, and develop a team of administrative professionals, fostering a collaborative and high-performing work environment. This includes managing administrative staff responsible for facilities management, travel coordination, and general administration.

Budget Management: Drive cost optimization initiatives while maintaining quality services, contributing to the organization's financial health and growth.

Real Estate and Infrastructure Management: Take charge of negotiating property lease agreements, ensuring efficient escalation and renewal processes, and implementing seamless exit strategies.

Projects Management: Lead office infrastructure projects, manage office setups, expansions, relocations, and other facility-related projects.



What you'll need :

  • Strong leadership and team management abilities, with a proven track record of effectively leading and developing high-performing teams.

  • Exceptional project management skills, with the ability to oversee multiple projects simultaneously and drive them to successful completion.

  • Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders at all levels.

  • Strong analytical and problem-solving abilities, with a keen attention to detail and a strategic mindset.

  • Thorough understanding of facilities management best practices, including building maintenance, security, and compliance.

  • Proficiency in budget management, with the ability to analyze financial data and make data-driven decisions to optimize costs.

  • Knowledge of real estate and lease management principles, with experience in negotiating and managing lease agreements.

  • Experience in change management and process improvement methodologies, with a focus on driving continuous improvement and innovation.


What we offer:

  • Dynamic working environment in a extremely fast growing company

  • Ample experience to grow and learn

  • Unlimited paid leave policy  

  • Breakfast / Lunch / Snacks at our offices in BKC 

  • Work in an international environment

  • Work in a pleasant environment with very little hierarchy 

  • Ability to grow into managerial role

  • Global Delivery, India Head Fund Accounting and Administration

    4 weeks ago

    Mumbai Central, India State Street Full time

    Who we are looking for Global Delivery is a critical part of the business operations at State Street. We have approximately 30,000 staff in locations around the world including our regional hubs in EMEA, APAC and North America and our global hubs in Hangzhou in China, Krakow and Gdansk in Poland and Bangalore, Hyderabad and Mumbai in India. Functionally, we...

  • Head of Administration

    2 weeks ago

    Mumbai, India Rebel Foods Full time

    Position: Head of Administration / Public AffairsReports to: India COO & Co-FounderDesignation - General Manager/ AVPWe are open for diversity hiring for this role, looking for people from Ex- Government Service background.BackgroundFood delivery continues to grow exponentially worldwide and there is an opportunity to build the world's most valuable...

  • Head of Administration

    2 weeks ago

    Mumbai, India Rebel Foods Full time

    Position: Head of Administration / Public AffairsReports to: India COO & Co-FounderDesignation - General Manager/ AVPWe are open for diversity hiring for this role, looking for people from Ex- Government Service background.BackgroundFood delivery continues to grow exponentially worldwide and there is an opportunity to build the world's most valuable...

  • Head of Administration

    2 weeks ago

    mumbai, India Rebel Foods Full time

    Position: Head of Administration / Public Affairs Reports to: India COO & Co-Founder Designation - General Manager/ AVP We are open for diversity hiring for this role, looking for people from Ex- Government Service background. Background Food delivery continues to grow exponentially worldwide and there is an opportunity to build the world's most valuable...

  • Office Administrator

    1 week ago

    Sanpada, Navi Mumbai, Maharashtra, India Choice Group Of Companies Full time

    **Designation - Office Administrator** **Location - Sanpada, Navi Mumbai.** **Industry type - Full time** **Job Summary**: We are seeking a well-organized and detail-oriented Administrative Head to join our real estate firm. As the Administrative Head, you will be responsible for overseeing and managing the day-to-day administrative operations of our...

  • Administrative AssistantExecutive to Sales Head

    1 week ago

    mumbai, India Safety Projects Pvt Ltd Full time

    Job Requirements andResponsibilities: Support thesales head to drive his duties efficientlyAnswering all calls and filter important calls to be forwarded tothe sales head Assist in salesrelatedadministrative tasks including Revert onclient enquiries and preparing quotationsForward purchase order to sales coordinator (should be able tocreate sales order if...

  • Placement Head

    1 week ago

    Mumbai, India ADITYA SCHOOL OF BUSINESS MANAGEMENT(ASBM) Full time

    Company Description Aditya School of Business Management (ASBM), established in 2011, aims to provide quality education to contribute towards nation building. The campus is located on a nine-storey building with state-of-the-art facilities, including a convention center, seminar hall, and amphitheater-style classrooms. ASBM offers a co-curricular experience...

  • Head of HR

    2 weeks ago

    mumbai, India Raveshia Realty Full time

    Job BriefThe Head of HR & Administration at Raveshia Realty acts as a Trusted Advisor to the Management on all matters related to People & Culture as well as Administration.The incumbent will be accountable for all aspects of HR including Talent Acquisition, HR Business Partnership , C&B , Performance & Talent Management, Employee Engagement, HR Operations ,...

  • Placement Head

    2 months ago

    mumbai, India ADITYA SCHOOL OF BUSINESS MANAGEMENT(ASBM) Full time

    Company DescriptionAditya School of Business Management (ASBM), established in 2011, aims to provide quality education to contribute towards nation building. The campus is located on a nine-storey building with state-of-the-art facilities, including a convention center, seminar hall, and amphitheater-style classrooms. ASBM offers a co-curricular experience...

  • Head of HR

    2 weeks ago

    Mumbai, India Raveshia Realty Full time

    Job BriefThe Head of HR & Administration at Raveshia Realty acts as a Trusted Advisor to the Management on all matters related to People & Culture as well as Administration.The incumbent will be accountable for all aspects of HR including Talent Acquisition, HR Business Partnership , C&B , Performance & Talent Management, Employee Engagement, HR Operations ,...

  • Head of HR

    2 weeks ago

    Mumbai, India Raveshia Realty Full time

    Job Brief The Head of HR & Administration at Raveshia Realty acts as a Trusted Advisor to the Management on all matters related to People & Culture as well as Administration. The incumbent will be accountable for all aspects of HR including Talent Acquisition, HR Business Partnership , C&B , Performance & Talent Management, Employee Engagement, HR Operations...

  • Head of HR

    2 weeks ago

    mumbai, India Raveshia Realty Full time

    Job Brief The Head of HR & Administration at Raveshia Realty acts as a Trusted Advisor to the Management on all matters related to People & Culture as well as Administration. The incumbent will be accountable for all aspects of HR including Talent Acquisition, HR Business Partnership , C&B , Performance & Talent Management, Employee Engagement, HR...

  • Placement Head

    2 months ago

    Mumbai, India ADITYA SCHOOL OF BUSINESS MANAGEMENT(ASBM) Full time

    Company DescriptionAditya School of Business Management (ASBM), established in 2011, aims to provide quality education to contribute towards nation building. The campus is located on a nine-storey building with state-of-the-art facilities, including a convention center, seminar hall, and amphitheater-style classrooms. ASBM offers a co-curricular experience...

  • Placement Head

    2 months ago

    Mumbai, India ADITYA SCHOOL OF BUSINESS MANAGEMENT(ASBM) Full time

    Company DescriptionAditya School of Business Management (ASBM), established in 2011, aims to provide quality education to contribute towards nation building. The campus is located on a nine-storey building with state-of-the-art facilities, including a convention center, seminar hall, and amphitheater-style classrooms. ASBM offers a co-curricular experience...

  • Placement Head

    2 months ago

    Mumbai, India ADITYA SCHOOL OF BUSINESS MANAGEMENT(ASBM) Full time

    Company Description Aditya School of Business Management (ASBM), established in 2011, aims to provide quality education to contribute towards nation building. The campus is located on a nine-storey building with state-of-the-art facilities, including a convention center, seminar hall, and amphitheater-style classrooms. ASBM offers a co-curricular experience...

  • Contec Global Group

    3 weeks ago

    Mumbai, India Contec Global Group Full time

    Head - Business - IT PREFERENCE: - Candidate having experience in IT Secured Technologies (Biometric, Face Recognition, etc) will be preferred.Base Location: Africa OBJECTIVES OF THIS ROLE:- Lead the project team to ensure maximum performance, by providing purpose, direction, and motivation.- Lead projects from requirements definition through deployment,...

  • Global Learning and Development Administrator

    1 week ago

    Mumbai, India Puma Energy Full time

    Main Purpose: The Learning and Development Senior Admin will be essentially be the master coordinator and administrator of all Learning Operations which include, Learning Events, Learning and Development initiatives, External Learning Providers, Learner Management and Learner Experience Platform, and Reporting. The incumbent is required to have strong...

  • Global Accounting Administrator

    1 month ago

    Mumbai, India ISMG - Information Security Media Group Full time

    Information Security Media Group (ISMG) is looking for a dynamic Accounting Administrator to assist in managing the organizations financial processes. The Accounting Administrator manages Information Security Media Group’s accounts payable and receivable. The Accounting Administrator would be responsible for: reviewing and reconciling accounts, processing...

  • High Salary: Placement Head

    4 weeks ago

    Mumbai, India ADITYA SCHOOL OF BUSINESS MANAGEMENT(ASBM) Full time

    Company DescriptionAditya School of Business Management (ASBM), established in 2011, aims to provide quality education to contribute towards nation building. The campus is located on a nine-storey building with state-of-the-art facilities, including a convention center, seminar hall, and amphitheater-style classrooms. ASBM offers a co-curricular experience...

  • Head of Trade

    4 days ago

    Mumbai, India VFS Global Full time

    Job Overview: The Head of trade Leisure and Umrah will be responsible for promoting and marketing Umrah tourism in the Source Market on behalf of the Client. This role requires a dynamic, self-starter who can work effectively with travel agents, tour operators, airlines, and other travel industry partners to develop and implement marketing strategies that...