Receptionist

4 weeks ago

Pune, India NOV Inc Full time

JOB SUMMARY

Support the facility as first point of contact for internal employees, telephone inquiries and office visitors/guests. Provide administrative support as directed.

PRIMARY RESPONSIBILITIES

Receiving and relaying messages/telephone calls from internal and external sources Greeting guests/visitors, documenting information, issuing appropriate security passes Reporting security issues  Responding to routine inquiries on office location, hours of operation, telephone numbers, e-mail/website addresses.  Prepare packages and contact service for pick up and/or coordinate with NOV mailroom. Effectively process incoming and outgoing mails. Provide administrative support to business as directed.  Maintain inventory of safety supplies, office supplies, printed supplies, and other miscellaneous supplies May coordinate meetings/room bookings. Oversee administrative conference room activities (meeting set-ups, projector, coffee/water, scheduling) Ordering lunches for Guests, customers, meetings and conferences Be safety conscious and report any safety hazards to the HSE representative. Responsible for and the authority to maintain and promote a safe working environment in accordance with the appropriate HSE procedure(s).  Participate in actions which promote a safety and quality culture within NOV  Comply with all NOV Company and Quality, Health Safety Environmental polices & procedures.  Ensure compliance of the company’s overall objectives  Perform other work-related tasks as assigned by Manager.

FACILITY/GROUP SPECIFIC RESPONSIBILITIES

Travel Desk Co-ordination Maintaining Notice boards  Kronos Power User for Pune (New Register, Maintain Biomatrix clocking & overtime calculation) Assist IT for local L1 Support as below Level 1 activities like Network troubleshooting, Hardware troubleshooting with coordination with IT support. Collect & help to reissue the laptops/ Pcs for new & replacement PCS. Also connect pc to network, login to temp admin account if required & installing OS through offline boot image…. Etc. Assist to procure local IT equipment’s. Maintain Printers & look after Printer toner inventory

EDUCATION & EXPERIENCE QUALIFICATIONS

Diploma or bachelor’s degree from any stream Minimum 1-2 years of experience as receptionist/front desk office ​Proficient in use of Microsoft Office suite of products.

JOB REQUIREMENTS

Good communication skills Dependability - Follows instructions, responds to management direction. Adaptability - Adapts to changes in the work environment. Adherence to company policies & safety procedures.

BEHAVIORAL COMPETENCIES

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent. Interpersonal Skills - Keeps emotions under control. Diversity - Shows respect and sensitivity for cultural differences. Ethics - Treats people with respect.

TECHNICAL COMPETENCIES

Solid understanding with MS Word, Excel, and Microsoft Teams Good clerical skills (typing, filing, sorting), good speaking voice, ability to handle multiple tasks simultaneously.

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