Executive Assistant

6 months ago

Noida, India ICCS Full time

Job DescriptionWe are seeking an experienced and motivated Executive Assistant to support our MD & CEO. The ideal candidate will be a self-starter who pays extreme attention to detail, works well under pressure, is an efficient multi-tasker and can effectively juggle priorities. This role requires in-depth knowledge of company operations, policies, and procedures and will handle details of a highly confidential and critical nature. This role requires a business savvy mind and will need to anticipate questions and next steps on projects and processes before they happen.

Job Responsibilities

? Calendar management - coordinate all the meetings which includes virtual meetings as well. 

Travel planning & support -- domestic & international.

? Schedule and help produce team and client facing meetings including all details (hotel, transportation, meals, meeting/session coordination)

? Project Management skills as well as prioritizing work and balancing several work streams at a time.

? Process invoices and business expense reimbursement requests

? Partner closely with the other organizations in preparation for meetings.

? Providing backup administrative support

Requirements & Needed Skills

? Bachelor’s Degree or equivalent work experience.

? Minimum of 5 years of experience as an Executive Assistant.

? Professional, completely discrete and able to work with highly confidential matters

? Excellent interpersonal and communication skills (verbal and written) and the ability to interact with individuals at all levels of the organization.

? Ability to prioritize and accomplish tasks with minimal supervision in a very fast-paced environment and apply sound judgment.

? Great teammate with strong interpersonal skills and partners well, develops and preserves positive relationships across the organization.

? Reliable and highly accessible. 

? Demonstrates strong judgment, emotional intelligence, and integrity.? Remains calm under pressure with strong executive presence.

? Possesses the ability to strike a balance between supporting daily needs of the executive, as well as anticipating and quickly resolving problems with a high degree of initiative is essential.

? Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google sheet.

? Experience in corporate events or coordinating internal events a plus

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