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Academic Assistant

3 months ago

Vijayawada, India Bloomingdale International School Full time

Purpose of the Job:

The Academic Executive is responsible for various organizational, operational, collaborative and communique tasks, to assist the Head of School in establishing and maintaining a vibrant and thriving school.

 

Duties and Responsibilities:

* Operational: Managing various administrative tasks pertaining to academic operations which includes:

  • Adding parent mail ids in Microsoft exchange & sharing details with respective teachers.
  • Creating student Mail ids and password reset as per requirement.
  • Providing access to new Teachers & Students joining in-between.
  • Issuing student ID cards as per requirement.
  • Providing student access for face recognition as required.
  • Setting up the Calendar Template.
  • Scheduling the lunch and assembly duties as per the rotational schedule.
  • Ensuing the necessary information from Teachers related to Textbooks, Resources, Stationery, etc., are collected and submitted to the Head Of School.
  • Daily Forward push messages to parents about student absenteeism.
  • Prepare necessary Transfer Certificates for outgoing students. 
  • Maintain student alumni details.
  • Prepare and maintain the school academic circulars.
  • Maintain House wise students, competitions, and score card. 
  • Undertake work concerned with or relating to school academic purpose, especially documentation, typing, iterating, events, and administrative tasks.

 

* Academic: Ensuring seamless functioning of academic processes that includes:

  • Following up with Teachers on any pending submissions like weekly planning. 
  • Collecting the weekly report / monthly report from Program level Coordinators for office purpose.
  • Preparing or altering Schedules. 
  • Allotting substitutions and managing the rotational duties of teachers.
  • Regularly following up with Teachers regarding HLA (Home Learning Assignment) Submission Tracker.
  • Following up with Teachers regarding Student Progression Tracker completion. 
  • Track the status on in time submission related to Teachers work viz., Question Papers and HLA.
  • Collect the final revision plans approved from Coordinators.
  • Collect the Lab academic implementation report from the Lab assistance for office purpose.

 

* Organisational: Ensuring communication with various stakeholders such as students and teachers with HOS.

  • Organizing internal meetings and interactions with/between staff or departments as recommended by the HOS / Coordinator. 
  • Following up with Event Coordinators for Event Planners and ensuring seamless coordination between Teachers and Admin.
  • Tracking the Unit Planning sharing status for parents.
  • Recording meeting minutes of Whole school & PLT meetings as required.

 

* Other responsibilities:

  • Undertake other reasonable duties as requested by members of the Senior Leadership Team and any duties that the HOS/Chairman deems necessary for the effective operation of the school.
  • Report the implementation gaps observed in operational, academic, and organizational to the HOS / Principal. 
  • Comply with the professional duties of the BIS staff Code of Conduct.
  • Contribute to the school culture, which is positive, purposeful, and professional.

 

Requirements:

  • Minimum bachelor's degree in a relevant field.
  • Excellent communication skills.
  • Knowledge of Microsoft Office applications.
  • Strong organizational skills.
  • Experience in similar academic roles is desirable.
  • Attention to detail and accuracy.
  • Familiarity with school policies and procedures.