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Office Administrator

1 month ago

Mumbai, India Maersk Full time
Facilities Management includes roles within Facilities Management (e.g. office real estate acquisition & property management, purchasing related to office facilities including canteen services, etc.); Facilities Planning (e.g. space and workplace planning and assessments); Facilities Services (e.g. security, maintenance & repair, custodial & groundskeeping services, kitchen staff within offices).

Roles and Responsibilities:
 

1.Soft Services Facility Mgmt.

Taking facility round of both the floors & ensuring proper cleaning & hygiene is maintained.

Co-ordination with contract staff and ensure seamless daily operations, Preparing snag list.

Briefing of HK & Security staff twice in a month.

SOP Mgmt. Ensure appropriate SOPs are prepared, Implemented, adhered and necessary results are achieved

MMR Preparing monthly decks showcasing the health of the facility dept.

2.Procurement 

Agreement Renewals Hands on experience in monthly recurring purchase related to Hsk, stationery, printing, etc. material from registered vendor

Able to get new vendor onboarded for any of customized items

Well versed with the procurement methodology and have in depth knowledge of purchase and contract renewal in facilities domain

3.Contract Mgmt.

Contract Staff Mgmt. Managing the Contract Staff Team

Taking daily attendance and other necessary inputs from the contract team

Speaking with the ground staff and ensuring floor, cafeteria, restroom, upkeep & hygiene is maintained able to implement appropriate checks and Balance for seamless operations

Agreement Renewals Ensuring all Technical & Non-Technical services and agreements are in Place

All AMC, Contract, Agreement, PO's are Tracked till closure and Renewals are done within due date

52 weeks planner is prepared, tracked and executed

4.Hard Services

TechnicalMaintenance and operation of all electromechanical equipment's E.g. HVAC, FAPA, UPS, PAC, iBEMS systemics, Access, Rodent, NOVAC, VESDA, WLD, Fire Extinguisher, Kitchen Equipment's and all MEP related things.

TransportWell versed with the Mumbai Routings

Hands on experience in Bus Transport Mgmt.

Able to adopt to the technical interface of Transport mgmt. and well versed in customizing reports

In depth knowledge of required compliance in the transport domain

5.Security 

Well aware of necessity of physical security in office

Able to create Job Profile as per specific post

Well versed with Fire Fighting, FAS system, iBEMS, Training, etc.

Knowledge of Material Movement & Other important register

Electronic Security - CCTV, Access Card, Etc.

Awareness of HSE guideline

Exposure to Compliance (TA, DA, PCC, PASARA, etc.)

6.Budgeting

Aware of Accruals, Invoicing, GST, etc. process

Aware of invoicing processing, validation, Invoice - PO Tracker

Knowledge of Tally software

Accruals Vs actual Analysis ; Budgeting, Cost Control, Cost Saving, etc.

7.Asset Mgmt.

Well versed with the Assets validation and tracking of assists

Looking For:

Good with Email Writing, Excel, Formulas (v&h lookup, pivot, countif, formatting, sum, etc.)

Good with preparing excel reports, ppt, DL Mailers, etc.

Worked with Food and Fun Committee for Organizing events

Cost Saving, Analysis, Innovative Mindset, Analytical Thought process

Well versed with compliance in facilities domain (Labour, PCC, PASARA, Police, MSEB, MPCB, etc.)

Parking Mgmt.

Preferred with some certification (QMS, OSHAS, PMP, IFMA, HIRA, etc.)

Employee Centric approach

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing

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