EAII Advisors Sr Manager Procurement and Contracts Management

This position is with EAII Advisors, Evidence Action's technical partner in India.

Position Overview

Job Title: Sr. Manager, Procurement and Contracts Management

Employment Status: Fixed Term Employment

Term: 1 year

Location: New Delhi

About the Position

EAII Advisors is seeking Sr. Manager, Procurement and Contracts with project management skills to join its Operations Team. Reporting to the Deputy Director, Operations, the Sr. Manager will be adept at learning the needs of program teams and other user-departments, translating those needs into efficient procurement plans while anticipating and troubleshooting for any challenges. you will need to coach staff through the procurement process, and ultimately ensure procurements and contracts are meticulously executed.  

You will work across program, finance, and operations teams to help ensure sustainable systems are in place to manage all operational and financial resources.  This position will manage two staff members.

Responsibilities: 

Procurement and Contracts Management

●      Ensure implementation of comprehensive control systems for all procurements and contracts specifically for the India Safe Water Now program, along with other ongoing programs.

●      Establish procurement processes in all new locations to support program expansion and ensure compliance with procurement policies, performance measurement of vendors / agencies at field, with support from the Deputy Director, Operations.

●      Develop RFPs (Request for Proposal) in collaboration with the user department, manage the complete procurement process, including indication of desired timelines to all involved, address queries, suggest solutions/ideas and documenting, at various stages.

●      Act as point of contact for vendors and lead on any troubleshooting, escalating issues as required.

●      Provide guidance on invoices from different vendors and will work as a functional bridge with vendors and internal stakeholders.

●      Map, review, and update procurement and contracting timelines, anticipating bottlenecks during planning stages and offer potential solutions.

●      Track deliverables, management of all vendors/agencies on board, and compile the expenses inputs to have cost effectiveness.

Project Management

●      Facilitate cross-departmental communication to ensure all user departments understand the procurement and contracting process prior to creation of statements of work;

●      Analysing financial information to keep projects on track, and collaborating with different departments to ensure all leads and involved team members understand where a project is in the development process and its status.

●      Review and refine all procurement policies, procedures and tools and ensure they are meeting company standards, adhere to budgets and meet deadlines.

●      Effective documentation for project / process creation, development and execution as well as the project’s scope budget and justifications

Requirements

Essential Qualifications, Experience and Competencies

Essential

●        Bachelor's Degree in a relevant field with 10+ years of relevant work experience.

●        Excellent written and verbal communication skills in English.

●        Previous experience managing a team.

●        Comfortable in proactive and open communicating and understanding project management

●        Demonstrated strong procurement and operational skills.

●        Advanced literacy in Excel.

●        Ability to multitask and track multiple projects and deadlines.

●        Power Point Presentation Skills

●        Open to Travel as and when needed (estimated of 10% of the time)

Disclaimer: The duties and responsibilities described are not a comprehensive list and that additional tasks may be assigned to the employee from time to time.

Benefits

Compensation:  Competitive and commensurate with the individual's credentials, experience, and previous pay scale.

About EAII Advisors

EAII Advisors, Evidence Action’s technical partner in India, supports the implementation of the school and Anganwadi-based National Deworming Day program, as well as iron and folic acid supplementation programs, across 11 states by providing technical assistance to applicable state ministries of health, education, and women and child development. Moving forward, EAII Advisors aims to expand its impact by collaborating with more state governments on these existing programs, as well as supporting new public health, water, & nutrition programming.

About Evidence Action

Evidence Action is a global nonprofit organization with an approach distinctive in international development – we exclusively scale interventions that are backed by strong evidence and can be delivered with exceptional cost-effectiveness. Since our founding in 2013, we have reached over 515 million people globally with our interventions. We deliver high impact for every dollar spent, as recognized by GiveWell, The Life You Can Save, and Charity Navigator. 

We do development differently. We take a data-driven approach to identifying, scaling, and continuously improving programs which deliver immense impact, ensuring these solutions measurably improve the lives of millions. Our Deworm the World Program has helped governments in Africa and Asia deliver over 1.8 billion childhood deworming treatments, improving health, education, and incomes. Safe Water Now provides sustained safe water access to over 10 million people in Africa, preventing childhood illness and deaths.  

We drive innovation. Our Accelerator builds the next generation of exceptional programs, taking an approach most similar to a venture capital model. We are ruthless in exiting programs which do not meet our criteria; those that advance deliver outsized impact for millions of people.  

We are global. Across nine countries in Africa and Asia, our 700+ people are united by a tremendous passion for our mission and impact. We are strong because of our diversity of experience, geography, and background – with over 90% of our people in the countries where our impact is focused.  

We have big ambitions. Over the next decade, we’re setting our sights higher: We aim to reach over 600 million people globally to fulfill our vision of a world where hundreds of millions of people in the poorest places have better opportunities and their lives are measurably improved. We believe in bold and urgent action – because poverty doesn’t wait, and neither should we.  

We need great people. Our success to date is due to the collective work of our amazing staff. To achieve our ambitious goals, we are looking for people who share our passion for evidence, cost-effectiveness, and scale. We seek individuals who take an entrepreneurial approach, enjoy tackling hard problems, and have a bias to action and results. If our vision and approach excite you as much as it does us, we invite you to join us.

About India Safe Water Now   

Evidence Action’s Safe Water Now program provides safe drinking water to over 10 million people across rural Uganda, Malawi, and Kenya. Recent evidence highlights that water treatment may be among the most cost-effective interventions available to save young children's lives, reducing all-cause child mortality by about 25%. The Dispensers for Safe Water (DSW) program, based on research by a Nobel-winning economist, utilizes an innovative and human-centric design to deliver clean water at the source in rural settings, achieving usage rates which are 5x that of comparable interventions. Evidence Action recently launched a next generation technology, In-Line Chlorination (ILC) in Uganda and Malawi, targeting rural, peri-urban, and urban communities, which has the potential to be even more cost-effective. Over the past year, we’ve more than doubled our footprint in East Africa and are actively exploring opportunities for expansion into new countries. 

In addition to its longstanding work in East Africa, Evidence Action, through its technical partner in India, EAII Advisors, is launching a major technical assistance program to help the government of India reach 17.5 million people across multiple states with safe water. This complements the Indian government’s effort to bring water access to every household in the country.

All contracting arrangements will be made through EAII Advisors Private Limited. EAII is an equal opportunity employer. Employment at EAII is based solely on an individual's merit and qualifications directly related to professional competence. EAII does not discriminate against any employee or applicant because of race, caste, creed, colour, religion, gender, origin, disability, marital status, or any other basis protected by law. 

We may end this search process earlier than the specified close date in case of exceptional candidates. Due to resource constraints, we will only be able to contact shortlisted candidates.