Office Assistant

2 months ago


Bhiwandi, India Warehouse At Full time

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities
  • Organize office and assist associates in ways that optimize procedures
  • "• Must be fluent in English"
  • "• Minimum 2 years of experience"
  • Job Responsibilities:
    • Manage and share emails with clients.
    • Reply to incoming emails promptly and professionally.
    • Arrange and coordinate meetings with clients and other stakeholders.
    • Follow up with clients to ensure smooth communication and ongoing relationships.
    • Support day-to-day administrative tasks as needed.
  • Sort and distribute communications in a timely manner
  • Create and update records ensuring accuracy and validity of information
  • Schedule and plan meetings and appointments
  • Monitor level of supplies and handle shortages
  • Resolve office-related malfunctions and respond to requests or issues
  • Coordinate with other departments to ensure compliance with established policies
  • Maintain trusting relationships with suppliers, customers and colleagues
  • Perform receptionist duties when needed

Requirements

  • " Must be fluent in English"
  • " Minimum 2 years of experience"
  • Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
  • Knowledge of "back-office" computer systems (ERP software)
  • Working knowledge of office equipment
  • Thorough understanding of office management procedures
  • Excellent organizational and time management skills
  • Analytical abilities and aptitude in problem-solving
  • Excellent written and verbal communication skills
  • Proficiency in MS Office

Download the office assistant job description pdf sample for free.


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