Executive Assistant

3 weeks ago


Kolkata, India Duratuf Products Pvt. Ltd. Full time
Job Description

The Executive Assistant will offer direct support to the Founder & CEO, ensuring seamless management of schedules, communications, and essential tasks. This role requires adeptness with various software applications, especially Zoho, and emphasizes prompt follow-ups, coordination, and exceptional organizational capabilities.

Key Responsibilities:

  1. Software Proficiency

    • Efficiently navigate and utilize various software applications, especially Zoho, to streamline executive processes and tasks.

  1. Administrative Support

    • Oversee the CEO’s schedule, including meetings, travel arrangements, and professional commitments.

    • Craft, assemble, and distribute internal and external communications.

    • Produce and edit memos, letters, and other documents.

    • Organize and maintain files pertinent to the CEO’s activities.

  1. Coordination and Communication

    • Act as the first point of contact for the CEO’s office, interfacing with department heads, team members, and external stakeholders.

    • Diligently follow up on pending matters both within and outside the organization.

    • Screen and direct incoming calls, inquiries, and emails, responding promptly when appropriate.

  1. Meeting and Presentation Skills

    • Organize and facilitate meetings, ensuring all logistics are arranged.

    • Exhibit strong note-taking abilities and assist in preparing comprehensive presentations.

  1. Travel Management

    • Leverage knowledge of travel management to plan, book, and adjust travel itineraries and accommodation for the CEO.

  1. Confidentiality and Email Management

    • Handle confidential matters with utmost discretion.

    • Efficiently manage, organize, and respond to the CEO's emails.

  1. Interpersonal Skills

    • Display a pleasant and engaging personality, ensuring effective and empathetic communication with a diverse range of individuals.


Requirements
  • Bachelor's degree in Business Administration or a related field.
  • Previous experience as an Executive Assistant role.
  • Strong familiarity with software applications, preferably Zoho One.
  • Typing speed exceeding 30 words per minute.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Exceptional organizational, multitasking, and coordination abilities.
  • Superior written and verbal communication skills.
  • High degree of discretion and professionalism.
  • Effective note-taking and presentation skills.
  • Proactive problem-solving and interpersonal skills.


Benefits
  • Performance Recognition
  • Statutory Benefit programs
  • Scope of Learning & Development
  • Flexi Attendance and Leave Policy
  • Participation in Company Events
  • WFH Opportunities (based on personal emergency cases)


Requirements
Executive Assistant to CEO
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