MEP Tender

## Job highlights
- Bachelor's or Diploma in Electrical Engineering with 3-15 years in MEP estimation/tendering and industrial construction, skilled in AutoCAD, Estimation Software (CostX, Planswift), and e-bidding portals
- Lead end-to-end MEP tendering process including cost estimation, BOQ preparation, vendor sourcing, bid submission, post-tender negotiations, and stakeholder coordination Job Title: MEP Estimation & Tendering Manager/ Engineer

Location:
Head Office, Pune (Industrial Construction Company) Role Overview The MEP Estimation & Tendering Manager will lead the end-to-end process for Mechanical, Electrical, and Plumbing (MEP) packages at the head office. This role involves preparing accurate, competitive cost estimates, managing the tendering process, and ensuring technical compliance to drive strategic business growth and win high-value industrial projects.

Key Responsibilities
1. Tender Management & Bid Strategy Lead Full Tendering Cycle Manage complete tendering process for commercial, industrial, and residential projects from initial inquiry to final submission Tender Document Review Study tender documents comprehensively including drawings, project specifications, BOQ, scope of work, contract details and conditions Bid Synopsis Preparation Prepare synopsis of tender for taking management approval Tender Strategy Implement tender strategy as communicated by proposals/estimation management Review & Optimization Discussion with Engineering Team for review/optimization of quantity in case of Lump Sum Contract Pre-Bid Meeting Management Compile queries internally & externally from vendors/suppliers; attend pre-bid meetings (online/offline) to get queries resolved RFI Submissions Review drawings and specifications to define scope and manage RFI submissions 2. Site Visits & Scope Analysis Site Visits Participate in pre-tender site visits to evaluate project constraints, logistics feasibility, and utility availability Site Visit Report Prepare site visit report to analyze project scope of work and site conditions Scope Analysis Analyze project scope for industrial MEP requirements including process piping, instrumentation, control systems, and electrical infrastructure 3. BOQ & Quantity Take-off BOQ Preparation Prepare BOQ and quantities take-off from drawings Material Take-Off (MTO) Quantify material and equipment requirements based on drawings and specifications MEP Scope Breakdown Estimate quantities for:
- Electrical: Switchgear, cables, lighting, DBs, MCCs, lubrication systems
- HVAC: Chillers, AHUs, ducting, cooling towers, fans
- Plumbing: Pipes, fixtures, water tanks, sanitary ware
- Fire Fighting: Fire pumps, sprinklers, hydrants, detection systems
- Industrial MEP: Process piping, instrumentation, SCADA, control panels 4. Cost Estimation & First Principles Complete MEP Cost Estimation Prepare complete cost estimation for MEP elements including :
- Material costs
- Labor charges
- Erection equipment & tools
- Testing & commissioning man-hours
- Direct & indirect resources First Principles Estimating Develop detailed and accurate cost estimates by analyzing project plans, specifications, and relevant documents Man-Hour Calculations Prepare man-hour calculations for various MEP installation activities and testing/commissioning Benchmarking Use historical data and industry benchmarks to support estimates Vendor Quote Analysis Source and evaluate competitive quotes from subcontractors and suppliers Market Analysis Analyze cost data and market trends to inform estimates and identify cost-saving opportunities 5. Vendor & Subcontractor Sourcing Floating Inquiries Send enquiries to procurement team/subcontractors/vendors to get competitive quotations Vendor Evaluation Analyze vendor technical offers and commercial quotes in view of project specifications and standards Comparative Statements Prepare comparative statements (CS) to analyze and select the most appropriate vendors and subcontractors Cost Comparative Study Prepare vendor cost comparative study report for financial selection of vendors Subcontractor Quote Analysis Source and evaluate competitive quotes from vendors and subcontractors for MEP works 6. Technical & Commercial Submittals Bid Document Preparatio Prepare required bid documents including commercial and technical submittals Technical Data Compilation Collect all vendors' technical data sheets, specifications, drawings and compile per tender requirements Technical Submissions Prepare high-quality documents including:
- Method Statements
- Execution Plans & Workflows
- Construction Programmes
- Resource Histograms
- Logistics Plans
- Risk Registers
- Staff Deployment Plans E-Bidding Submission Upload techno-commercial & financial bids on e-bidding portal; submit hard copies at location as specified in tender document Offer Making Conduct techno-commercial negotiations with private customers/consultants 7. Post-Tender Activities Technical Clarification Prepare and coordinate post-tender technical clarifications and commercial clarifications with client Commercial Negotiations Assist management for post-tender commercial negotiations with client and vendors to reach competitive pricing Risk & Compliance Identify commercial risks and develop mitigation strategies; ensure all bids align with industry standards Tender Register Update Closely monitor tender results and update tender register Contract Negotiations Facilitate contract negotiations after bid acceptance Project Handover Prepare comprehensive handover packages for the project delivery teams Post-Award Support Assist project and procurement team after award/in initial phase of the project 8. Stakeholder Coordination (Head Office) Engineering Team Collaboration Work closely with project managers, architects, engineers, and subcontractors for accurate cost assessments Procurement Coordination Collaborate with procurement team for vendor sourcing and rate negotiations Business Development Support Support business development in pre-bid meetings and technical presentations Project Team Liaison Liaise with construction/operations team to establish execution/method statements and reflect the same in estimation Senior Management Reporting Provide regular updates and reports on tender submissions, cost estimates, and project budgets to senior management 9. Value Engineering & Cost Optimization Value Engineering Conduct reviews to optimize project costs while maintaining high quality and regulatory compliance Cost-Saving Opportunities Identify and implement cost-saving alternatives through value engineering Budget Management Prepare and manage project budgets, ensuring alignment with tender estimates Budget Monitoring Monitor and report on budget performance throughout the project lifecycle 10. Process Improvement & Compliance Process Improvement Develop and implement best practices for cost estimation and tendering processes Continuous Improvement Continuously seek ways to improve accuracy, efficiency, and competitiveness in tender submissions Compliance Ensure all cost estimation and tendering activities comply with company policies, industry standards, and regulatory requirements Risk Evaluation Evaluate the financial impact of changes or modifications to project scopes Education Bachelor's degree or Diploma in Electrical Engineering Experience
- Engineer Level: 3-7 years in MEP estimation/tendering
- Senior Engineer: 7-10 years in industrial construction
- Manager Level: 10-15 years with proven track record in MEP tendering/estimating for medium to large-scale projects Site Experience Minimum 2 years site experience preferred Industry Experience Industrial construction/EPC sector preferred (factories, warehouses, power plants, process facilities, petrochemical plants) Technical Skills
- AutoCAD Drawing review, quantity take-offs
- Estimation Software CostX, Planswift, or similar
- MS Excel Advanced level for cost calculations
- Tendering Software E-bidding portal proficiency Interested candidates can email their updated resume at wasim@hrworksindia.com or message on 9209078939