Human Resources Operations Specialist

7 days ago
Gurugram, Haryana, India Lepton Software Full-time
About Lepton Software: Lepton Software is a leading provider of Location Intelligence, Smart Mapping, and GIS-based software solutions, empowering enterprises across Telecom, BFSI, Government, Retail, and Automotive sectors. With over 25+ years of expertise, Lepton delivers innovative geospatial products, network planning solutions, and enterprise-grade digital transformation services across global markets. Our culture encourages ownership, collaboration, continuous learning, and customer-centric innovation. (A) JOB SUMMARY We are looking for a detail-oriented and proactive HR Operations Specialist to manage core HR processes and ensure smooth functioning of employee lifecycle activities. The role involves handling documentation, HR systems, onboarding/offboarding, exit formalities, FnF, compliance, attendance & leave management, and supporting recruitment when required. The ideal candidate must be process-driven, organized, and capable of maintaining high accuracy in all HR operations tasks. The role requires strong coordination skills, attention to detail, and the ability to work closely with employees and cross-functional teams. (B) JOB DUTIES & RESPONSIBILITY Employee Documentation
• Maintain personnel files & HR records (physical & digital) for all employees.
• Manage employee onboarding documentation: offer letters, joining forms, NDAs, ID cards, bank details, etc.
• Ensure timely updating of employee databases and HRMS.
• Track contract renewals, confirmation letters, and probation extensions. Attendance & Leave Management
• Monitor daily attendance through HRMS / biometric system.
• Resolve attendance issues, regularize leave, WFH, and shift adjustments.
• Generate monthly attendance reports for payroll inputs. Exit, Clearance & FnF
• Coordinate resignation acceptance, notice period tracking, and exit formalities.
• Conduct exit interviews and manage handover/asset return.
• Process Full & Final settlement – leave encashment, salary dues, recoveries, etc.
• Ensure timely issuance of experience letters & relieving letters. HR Operations & Compliance
• Maintain compliance records: PF, ESI, Gratuity, background checks, etc.
• Support payroll inputs and HR audits.
• Assist employees with HR-related queries and documentation support. Recruitment (Project-Based Hiring)
• Coordinate hiring needs with project managers and department heads.
• Source and screen profiles through job portals and internal database.
• Schedule interviews, take feedback, and ensure timely closure. (C) QUALIFICATION & SKILLSET
• Graduate / MBA in HR or a related field.
• 2 – 5 years of relevant HR Operations experience.
• Strong knowledge of HR operations, documentation, and exit processes.
• Hands-on experience in HRMS / attendance systems.
• Proficiency in MS Excel and Google Sheets.
• Good communication and coordination skills.
• Eye for accuracy and process timelines. Why Join Lepton Software:
• Fast-paced, growth-focused environment
• Opportunity to drive HR processes independently
• Exposure across HR operations, employee engagement, & compliance

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