Junior Account Executive

Job Description
– Junior Accounts Executive Department: Accounts & Finance Job Title: Junior Accounts Executive Reports To: Accounts & Finance Manager / Senior Accounts Executive

Experience:
Fresher to 1–2 years of relevant experience 1. Job Summary We are looking for a detail-oriented and motivated Junior Accounts Executive to support day-to-day accounting operations, sales invoicing, accounts receivable and payable, banking coordination, financial reporting, payroll documentation, and statutory compliance activities. The candidate will work closely with the Accounts & Finance, Sales, HR, Admin, and Project teams, along with clients, vendors, banks, and external Chartered Accountants (CAs), to maintain accurate financial records and ensure timely completion of assigned tasks. The ideal candidate should have a sound understanding of basic accounting principles, practical MS Excel skills, good numerical accuracy, and a willingness to learn accounting processes and statutory compliances under the guidance of senior team members. 2.

Key Responsibilities
A. Basic Accounting & General Ledger Support Assist with day-to-day accounting entries for domestic and international business transactions. Record and maintain purchase invoices, sales invoices, expenses, receipts, payments, and other accounting documents. Assist in maintaining client, vendor, bank, and expense ledgers. Verify supporting documents before recording transactions and identify missing or incorrect information. Assist with bank, client, vendor, and ledger reconciliations. Maintain proper filing and documentation of accounting records. Support month-end and year-end closing activities under the guidance of senior team members. B. Sales Invoicing & Accounts Receivable Coordinate with the Sales and Project teams to collect billing details, project information, and milestone approvals. Prepare sales invoices and ensure timely issuance after obtaining the necessary approvals. Maintain invoice records, payment terms, receipts, and outstanding balances. Assist in preparing accounts receivable aging and outstanding invoice reports. Follow up with clients regarding pending payments through email and other approved communication channels. Coordinate with internal teams to resolve invoice discrepancies and payment-related queries. Update collection status and maintain accurate follow-up records. C. Domestic & International Banking Support Assist with domestic bank transactions, payment documentation, receipts, and fund transfer records. Prepare supporting documents for inward and outward international remittances. Coordinate with banks and senior team members for routine banking queries and documentation. Maintain bank statements, payment confirmations, remittance advice, and related records. Assist with bank reconciliations and identify unmatched or pending transactions. Support the preparation of bank balance summaries and upcoming payment details. D. Financial Reporting & MIS Support Prepare and update Excel-based reports for sales, collections, outstanding receivables, payables, and expenses. Assist in preparing monthly financial reports and management information system (MIS) reports. Collect and consolidate financial information from Sales, HR, Admin, and other departments. Use MS Excel (PIVOT, VLOOKUP, SUMIF, COUNTIF, TRIM, & formulas) to organize data, reconcile records, identify discrepancies, and maintain report accuracy. Assist in preparing cash flow statements, cash flow summaries, and budget-versus-actual reports. Ensure assigned reports are updated accurately and submitted within the prescribed timelines. Escalate data discrepancies and missing information to senior team members. E. Statutory Compliance & Taxation Support Assist in collecting, organizing, and verifying documents required for GST and TDS compliance. Support GST invoice reconciliations and the preparation of data for GST returns (GSTR-1, GSTR-2B, GSTR-3B & Annual GSTR-9 & 9C and amendments) Assist in maintaining TDS records, deduction details, challans, and supporting documents. Coordinate with senior team members and CAs for income tax and other statutory compliance requirements. Assist in maintaining records relating to PF, ESIC, Professional Tax (PT), and other applicable statutory requirements. Maintain compliance trackers and monitor due dates under the guidance of senior team members. Support the preparation of documents for tax filings, assessments, and other compliance matters. F. Payroll & Employee Accounting Support Coordinate with HR to collect monthly payroll inputs, attendance, incentives, deductions, reimbursements, and employee separation details. Assist in verifying payroll summaries and maintaining payroll-related accounting records. Support salary reconciliation and preparation of salary payment documentation. Assist with PF, ESIC, Professional Tax, TDS on salary, Form 16, and full-and-final settlement documentation. Maintain confidentiality of employee salary and personal financial information. G. Audit & Finalization Support Assist in preparing supporting schedules and documents required for month-end and year-end closing. Collect and organize invoices, bank statements, ledger extracts, reconciliations, and other audit documents. Coordinate with senior team members and external CAs for audit-related information. Help resolve routine audit queries by providing the required supporting records. Assist in verifying balances and identifying discrepancies in accounting records. Support the preparation of financial statements and consolidation schedules as required. H. Client, Vendor & Internal Coordination Communicate professionally with clients and vendors regarding invoices, payment status, outstanding balances, and supporting documents. Respond to routine accounting queries from employees and internal departments. Coordinate with Sales, HR, Admin, Project teams, and other stakeholders to collect financial information. Maintain records of pending queries, follow-ups, and resolutions. Escalate complex accounting issues, disputes, and discrepancies to senior team members. I. Administrative Procurement Support Assist the Admin team with procurement-related documentation and coordination. Obtain vendor quotations and prepare basic price comparison statements. Maintain purchase orders, vendor invoices, approval records, and payment documentation. Track software renewals, vendor payment schedules, and other assigned procurement activities. Assist in monitoring expenses and maintaining procurement records. Coordinate with vendors for routine documentation and invoice-related queries. J. Individual Income Tax Documentation Support Assist in collecting and organizing income tax documents for directors and other designated individuals. Maintain supporting records for salary, interest, rental income, capital gains, TDS, and advance tax, wherever applicable. Coordinate with senior team members and CAs for individual income tax return preparation and filing. Track pending documents, tax payment details, filing deadlines, and refund status. Ensure the completeness and accuracy of information before submitting it for review. 3. Technical Skills & Competencies Practical MS Excel skills are essential, including VLOOKUP, Pivot Tables, SUMIF, COUNTIF, TRIM formulas, sorting, filtering, and data reconciliation. Ability to work with large datasets, identify mismatches, and maintain accurate records. Basic understanding of accounting principles, journal entries, ledgers, debit and credit, and bank reconciliation. Basic knowledge of sales invoices, purchase invoices, accounts receivable, and accounts payable. Basic awareness of Indian taxation and statutory requirements, including GST, TDS, Income Tax, PF, ESIC, and Professional Tax. Familiarity with accounting software or Tally Edge, QuickBooks, Xero & ERP systems; knowledge of similar platforms would be an advantage. Basic understanding of domestic and international banking documentation is desirable. Good numerical ability, data-entry accuracy, documentation skills, and attention to detail. Basic email drafting and professional communication skills. 4. Behavioral Competencies Willingness to learn accounting processes and develop professional skills. Strong attention to detail and commitment to data accuracy. Ability to follow instructions and complete assigned tasks within deadlines. Good communication and coordination skills. Responsible handling of confidential financial information. Ability to identify errors and seek clarification when required. Positive attitude, teamwork, adaptability, and accountability. Willingness to accept feedback and improve performance continuously. 5. Key Performance Indicators (KPIs) Accuracy and timeliness of accounting entries and data updates. Timely preparation and issuance of sales invoices. Consistent follow-up and accurate updating of collection records. Accuracy of Excel-based reports, reconciliations, and financial data. Timely completion of assigned bank, client, and vendor reconciliations. Timely submission of supporting documents for statutory compliance and audits. Accuracy of payroll-related data and supporting documentation. Timely response to routine client, vendor, and internal queries. Adherence to documentation standards and reporting deadlines. Improvement in accounting knowledge, Excel proficiency, and independence in handling assigned tasks. 6. Important Role Expectations The Junior Accounts Executive is expected to support routine accounting activities, maintain accurate records, prepare Excel-based reports, and complete assigned tasks under the guidance of senior team members.