Project Management Specialist

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LOCATION:
Mumbai, Gurgaon, Hyderabad, Bangalore, India
• DATE : 13 OCT, 2026
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JOB TYPE
FULL TIME

About The Role
The Project Management Specialist acts as the single point of contact (SPOC) responsible for overseeing and managing the lifecycle of security-related projects across designated sites and campus locations. This includes leading site build-outs, operational renovations, facility decommissioning, physical security enhancements, and security technology upgrades. The position ensures project execution aligns with client objectives, budget constraints, quality standards, and timelines, while maintaining a strong operational security posture throughout the execution lifecycle. Roles & Responsibilities Project Initiation & Planning
• Act as the single point of contact (SPOC) for new security projects at assigned service locations.
• Develop comprehensive Project Charters for client approval containing project objectives, deliverables, key stakeholders, communication plans, high-level budgets, resource requirements, risks, assumptions, and constraints.
• Formulate detailed project plans, Work Breakdown Structures (WBS), schedules (Gantt charts), and resource allocation schedules.
• Conduct risk assessments for each project to identify potential operational or security impacts and establish mitigation strategies. Project Execution & Stakeholder Management
• Manage and coordinate all project resources, including internal teams, vendor-supplied staff, client stakeholders (IT, Networking, Facilities), and third-party subcontractors/system installers.
• Oversee and actively track project expenditures against approved budgets, delivering regular financial reporting.
• Administer the formal Change Request (CR) process to evaluate, document, and approve changes to scope, timeline, or budget before implementation. Monitoring, Controls & Quality Assurance
• Deliver regular, standardized status reports covering project progress, upcoming milestones, risks, issues, and budget-to-actual financial tracking.
• Track and monitor progress against timelines, proactively identifying and escalating potential project delays.
• Perform quality assurance to ensure all project deliverables and technology rollouts satisfy technical specifications and quality standards. Monitoring, Controls & Quality Assurance
• Manage the successful transition of projects from implementation to steady-state operations, including training for site security operations personnel.
• Compile and deliver final project closure packages, including "as-built" drawings, technical documentation, user manuals, and project records.
• Conduct "Lessons Learned" and post-project review sessions with stakeholders to document successes and areas for future improvement. Qualifications & Prerequisites
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Education:
Bachelor’s degree in Project Management, Business Administration, Information Technology, Engineering, or a related field (or equivalent practical experience).
• Certifications (Preferred): PMP (Project Management Professional) or PRINCE2 certification; familiarity with security industry standards (e.g., CPP/local compliance frameworks). Experience
• Practical experience of 8
- 10 years in leading end-to-end project cycles involving facility build-outs, operational renovations, or technical systems installations.
• Proven experience in vendor management, sub-contractor supervision, and multi-disciplinary stakeholder coordination (e.g., IT, Facilities, Networking).
• Experience tracking project financials, maintaining budget controls, and managing formal scope Change Requests (CRs). Knowledge
• Thorough understanding of project management methodologies, Project Charters, Work Breakdown Structures (WBS), and scheduling tools (Gantt charts).
• Familiarity with physical security technology, equipment installations, access control systems, and site infrastructure build-outs/decommissioning.
• Understanding of risk identification, mitigation strategies, and operational contingency planning. Skill Sets
• Project Management Tools: Proficiency in project scheduling, Gantt chart creation, and resource tracking.
• Financial & Budgeting

Skills:
Ability to perform budget forecasting, track project-related expenditures, and complete variance analysis.
• Technical Documentation: Proficiency in compiling technical manuals, "as-built" documentation, closure packages, and standardized status reports.
• Communication: Ability to serve as a primary liaison/SPOC between corporate clients, vendor groups, and technical teams. Competencies
• Quality & Detail Orientation: Delivers error-free project outputs, enforcing strict compliance with quality standards and system specifications.
• Agility & Issue Resolution: Demonstrates speed and adaptability when resolving unexpected roadblocks, project delays, or urgent priority requests.
• Cross-Functional Collaboration: Effectively aligns disparate stakeholder teams (Facilities, IT, Security, Sub-contractors) toward shared project objectives.
• Process Improvement & Innovation: Identifies opportunities for process enhancements, operational efficiency, and time savings throughout the project lifecycle.