Transplant Coordinator

This dual role is responsible for end-to-end transplant coordination across Bone Marrow Transplant (BMT), Renal Transplant, and GI Transplant programs and the complete academic administration of Fellowship/DNB programs. The role ensures seamless clinical coordination, regulatory compliance, patient counselling, donor management, cadaveric allocation workflows, and smooth functioning of academic training programs as per NMC/NBE guidelines Patient Coordination & Counselling
• Act as the primary liaison for transplant patients and families.
• Provide pre
- and post-transplant counselling (medical, financial, logistical).
• Explain transplant workflow, consent processes, timelines, risks, and expected outcomes.
• Support patients through workups, investigations, insurance approvals, and documentation Donor Coordination
• Coordinate donor evaluation, screening, and compatibility testing (HLA, crossmatch).
• Maintain communication with voluntary donors, siblings, and unrelated registries (DATRI, NMDP where applicable).
• Ensure donor consent, safety, and required reporting Interdepartmental Coordination
• Ensure seamless coordination between
• Track pre-op fitness, scheduling, and day-wise clinical milestones. Documentation & Regulatory Compliance
• Maintain case files, transplant checklists, clinical logs, audit records.
• Ensure compliance with: Human Organ Transplant Act (HOTA), Transplant Authorization Committee guidelines, NMC / NABH standards, Hospital SOPs
• Prepare documents for internal & external audits.
• Prepare documents for internal & external audits. Cadaveric Transplant Coordination (Renal/GI)
• Liaise with Jeeva Sarthakathe (Karnataka) or equivalent state transplant authority.
• Manage: Recipient listing, Status updates, Organ allocation workflow, Transport & logistics
• Coordinate with ICU, retrieval teams, and transport agency when needed. Post-Transplant Follow-Up
• Maintain patient follow-up calendar.
• Track OPD visits, lab monitoring, complications, and reminders.
• Assist transplant physicians in outcome reporting ACADEMIC COORDINATION Program Administration
• End-to-end academic handling of DNB / Fellowship programs including: Admission & induction, Rotation planning, Attendance, log books & competency assessments, Faculty coordination, Compliance & Accreditation
• Maintain compliance with NBE / NMC norms.
• Prepare and update:
• Coordinate with inspectors during NBE/NMC audits Teaching & Training Support
• Schedule academic sessions, seminars, mortality meetings, audits, and journal clubs.
• Ensure documentation of academic hours and evaluation sheets.
• Maintain academic calendars, teaching-learning resources, and training materials Student Services & Coordination
• Support fellows/residents with onboarding, ID cards, leaves, stipend coordination (with HR).
• Act as the first point of contact for resolving academic queries Data & Reporting
• Maintain academic dashboards.
• Submit monthly/quarterly reports to NBE/NMC or institutional academic board.
• Handle program correspondence, notices, and meeting minutes. Qualifications
• B.
Sc. / M.
Sc. in Life Sciences, Nursing, or allied fields
• PG Diploma / Certification in Transplant Coordination preferred
• Training in hospital administration or academic administration added advantage Must have skills
• Working knowledge of transplant workflows
• Familiarity with donor matching
• HLA coordination
• transplant SOPs
• Understanding of clinical documentation
• audits, and consent processes