Travel Executive
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Key Responsibilities
• Manage faculty, delegate and team travel arrangements for conferences and events.
• Coordinate flight, train and other travel bookings, changes, cancellations and rescheduling.
• Coordinate with faculties and delegates to collect and verify travel details, preferences and required documents.
• Prepare and maintain travel trackers, booking records, PNR details, arrival/departure schedules and rooming information.
• Coordinate with hotels, travel agencies, airlines, transport vendors and other service providers.
• Plan and coordinate airport/station transfers, local transportation and vehicle movements.
• Monitor travel schedules and ensure timely coordination for arrivals and departures.
• Handle last-minute travel changes and resolve travel-related issues quickly.
• Coordinate with the Program, Registration, Operations and Pharma teams to ensure smooth faculty movement and hospitality.
• Support onsite travel desk operations during conferences.
• Maintain proper records of travel bookings, cancellations, reimbursements and vendor bills.
• Follow up with vendors for confirmations, invoices and payment-related documentation.
• Ensure all travel-related information is updated accurately and shared with the concerned teams on time.
• Be available for travel-related coordination during event days, including early mornings, evenings or weekends when required. What We Are Looking For
• 1–2 years of experience in travel operations, M.
I.
C.
E., event management, corporate travel or conference management. Freshers are also welcome.
• Good understanding of flight/train bookings and travel coordination.
• Strong follow-up and coordination skills.
• Good knowledge of MS Excel / Google Sheets.
• Ability to maintain trackers and handle multiple bookings simultaneously.
• Good communication skills, both written and verbal.
• Strong attention to detail and accuracy.
• Ability to work under pressure and manage last-minute changes.
• Should be proactive, responsible and comfortable taking ownership of tasks.
• Willingness to work beyond regular office hours during conferences and travel movements. Added Advantage Experience in:
• Medical conferences / CME / MICE events
• Faculty travel management
• Corporate travel
• Hotel and rooming-list coordination
• Airport transfer management
• Travel desk / onsite hospitality
• Working with travel agencies and transport vendors
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