EXECUTIVE
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JOB DESCRIPTION
– EXECUTIVE, STORES & DISPATCH PRIME FUNCTION Manage material inward and outward movements, daily stores operations, documentation, and machine packing activities to ensure accurate inventory, safe handling, and timely dispatch.
Job Description
/ Responsibilities
• Receive incoming materials and verify quantities and condition against purchase orders, invoices, and delivery challans.
• Coordinate with Quality and Purchase teams for inspection, acceptance, and resolution of material discrepancies.
• Prepare Goods Receipt Notes (GRNs) and maintain accurate inward entries in the ERP system.
• Ensure proper identification, storage, and preservation of materials.
• Issue materials to departments against approved requests and maintain issue and return records.
• Manage outward material movements, including dispatches, vendor returns, and interplant transfers.
• Maintain stock records, conduct physical stock checks, and reconcile discrepancies.
• Prepare and maintain inward/outward registers, delivery challans, packing lists, and other dispatch documents.
• Coordinate machine packing, including suitable packing materials, securing, labelling, and protection against transit damage.
• Coordinate with internal teams, packing vendors, and transporters for timely loading and dispatch.
• Maintain housekeeping and follow safety procedures during storage, packing, and material handling. AUTHORITY
• Receive and issue materials against approved documents and requests.
• Coordinate with departments, vendors, and transporters for stores and dispatch activities.
• Report material shortages, damage, stock discrepancies, and packing issues to the reporting manager. JOB SPECIFICATION / COMPETENCY
•
Education:
Diploma or graduate in a relevant discipline.
•
Experience:
Relevant experience in stores, material handling, documentation, and packing or dispatch operations.
• Technical Competency: Knowledge of inventory control, inward/outward documentation, ERP transactions, MS Excel, and machine packing procedures.
• Behavioural Competency: Attention to detail, effective coordination, time management, and problem-solving. PERFORMANCE MEASURES
• Accuracy and timeliness of material receipt and issue entries.
• Inventory accuracy and timely reconciliation of stock discrepancies.
• Completeness and accuracy of stores and dispatch documentation.
• Timely completion of machine packing and dispatch.
• Compliance with packing requirements, housekeeping, and safety procedures.
• Reduction in material damage during storage, handling, and dispatch.
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