Site Administration Specialist

With us You do

WORK THAT MATTERS

We are the most trusted partner imaging the unknown by creating foresight capabilities quicker to discover and prevent threats. Our solutions contribute to the improvement of people's health and safety daily. With us you do work that truly matters.

We are a global provider of X-ray detector solutions and services for medical, security, and industrial applications. Our solutions range from sensor components to optimized detector subsystems with ASICs, electronics, mechanics, software, and algorithms.

Our net sales totalled EUR 108 million in 2024. We have over 460 active customers in over 40 countries. We employ around 490 people in Finland, China, India, France, and the US. Our company's shares are listed on the Nasdaq First North Growth Market Finland.

We are looking for a skilled professional to join our global team in Manesar (Gurugram). We have an immediate opening for

Site Administration Specialist
Your role
As a Site Administration Specialist, you will ensure smooth daily operations in our India office. You will manage office administration, vendor relations, and logistics activities including imports and customer shipments. This role is essential for supporting our team locally and for acting as the primary liaison with DT Group functions — People & Culture, Finance, IT, and Operations.

Responsibilities

• Serve as local point of contact for office services (cleaning, electricity, security, and other maintenance).
• Manage visitors and vendors, handle correspondence, and oversee office equipment and supplies.
• Maintain contacts with local insurance broker, landlord, and other service providers.
• Handle all logistics activities, including imports, local customer shipments, and liaison with customs and logistics providers.
• Support travel arrangements where needed.
• Support DT Group Finance with invoice and payment management, and related documentation.
• Serve as local contact for the local accounting office for accounting, financial reporting, and tax matters.
• Communicate on local accounting matters with the named accountant in Finland, and manage invoices in DT systems.
• Serve as local contact for the local auditor, including participation in annual audit processes (e.g. interviews).
• Implement DT Group People & Culture processes locally, including payroll (absence management, personnel data maintenance, and other named duties).
• Act as local contact for the payroll vendor and employer union.
• Provide support in recruiting, hiring, and coordinating local onboarding and trainings.
• Serve as on-site contact point for IT to coordinate physical updates and maintenance.
• Communicate with customers regarding billing, orders, and dispatch.
• Prepare and implement office policies by establishing standards and procedures, measuring results, and making necessary adjustments.

What We Expect
Required:

• Proven experience in office administration.
• Strong organizational and multitasking skills with attention to detail.
• Fluent written and spoken communication in both Hindi and English.
• Proficiency in office applications, with readiness to learn new systems.
• Integrity and ability to handle confidential information.
• Hands-on approach with flexibility to manage unexpected situations.

Preferred:

• Experience with ERP or billing/accounting software.

Location
This position is based in Manesar (Gurugram), India. You will report directly to the General Manager – India and work closely with our global teams.

Our offer
We offer you a challenging and versatile role in a growing high-tech company, supported by an international team of professionals. You will enjoy a competitive salary and benefits, and a dynamic working environment where you can make a meaningful impact.

We look forward to receiving your application with your CV and expected salary (CTC). Applications will be reviewed on an ongoing basis, and the position will be closed once a suitable candidate has been found.