Secretary/Steno

Job accountabilities

• Taking down dictation and typing of agreements, etc.
• Maintain calendars, arrange, coordinate meetings and logistics
• Answer executive phones, take accurate message, handle urgent calls with appropriate judgment.
• Arrange (including selection of date, time, and location) internal and external meetings
• Handle all travel arrangements (domestic and international) including hotel arrangements, car, etc. accommodation, airline reservations, rental cars, off-site meeting venues.
• Arrange special meeting facilities (e.g. food, PC projector, etc.); send meeting confirmation emails
• Overall Administration
• Confidential records maintenance
• Filing of documents systematically

Skills & Competencies

• Good interpersonal communication skills
• Effective time and workload management
• Effective multi-tasking skills
• Proficient in Microsoft Office and excel
• Pro-active, problem solving approach
• Ability to form good working relationships with a wide range of groups
• Self-motivated and able to work unsupervised and on own initiative
• Keen eye for detail and accuracy

Education Required

• Graduate in any stream