Assistant Controller of EXamnimation

2 weeks ago

Coimbatore, Tamil Nadu, India PSGR Krishnammal College for Women Full time ₹ 4,20,000 - ₹ 6,00,000 per year

PSGRKCW invites applications for the position of Assistant Controller of Examinations (Assistant COE). The role demands a dedicated academic administrator who will assist the Controller of Examinations (COE) in planning, supervising, and executing all examination-related processes with transparency, accuracy, and efficiency.

Key Responsibilities:

1. Examination Committee & Supervision

  • Active membership in the Examination Committee.
  • Supervise the Technical Assistant of COE (TACOE) and monitor examination-related office operations.

2. Pre-Examination

  • Preparation of Examination Schedules and Examination Calendar in consultation with the COE.
  • Coordinate with academic coordinators to ensure accuracy of syllabus and scheme for all programs.
  • Oversee Arrear course registration and verification of completion.
  • Verify exam fees, application, and statement of marks in ERP.
  • Ensure accuracy of Nominal Roll for fee payment.
  • Schedule and verify Examination Registration by students.
  • Define and verify evaluation patterns, question paper codes, and mark entry schedules in ERP.
  • Update examiner database (question paper setters, evaluators, viva voce examiners).
  • Appointment of Question Paper Setters.
  • Appointment of Examiners for Central Valuation.
  • Appointment of Invigilators.
  • Ensure safe custody of question papers.

3. During Examination

  • Oversee smooth conduct of examinations.
  • Monitor receipt of answer booklets from Chief Superintendent.
  • Schedule valuation process, mark entry, and bundling of answer scripts.
  • Appoint staff for mark entry and support evaluation.
  • Re-appoint examiners if required and address ERP-related issues.
  • Collect feedback from examiners, invigilators, and students.
  • Monitor scrutiny of question papers.

4. Post Examination

  • Oversee result processing and publication.
  • Schedule photocopy, re-totaling, revaluation, and supplementary exams.
  • Manage mark sheet printing, verification, and dispatch.
  • Prepare data for degree recommendation to the University.
  • Verify provisional certificates received from the University.
  • Process claims of examiners, evaluators, and setters.
  • Conduct stock checks and place orders.

5. Support to COE

  • Assist in budget preparation, identification of question paper setters, examiners, and all examination-related implementations.

6. National Academic Depository – DigiLocker

  • Upload credentials of students to DigiLocker.
  • Manage APPAR ID creation, EMIS updates, ERP verification, and data upload.
  • Resolve issues in DigiLocker with faculty/student coordination.
  • Ensure verification of student credentials at multiple levels with utmost care.

Qualifications

  • Ph.D. in any stream (Mandatory).
  • Minimum 5–7 years of experience in examination systems/academic administration at a reputed college/university.
  • Proficiency in ERP/Examination Management Systems and MS Office.
  • Strong organizational, leadership, and data management skills.
  • High ethical standards, integrity, and ability to maintain confidentiality.

Key Skills

  • Academic administration & process management
  • Confidential handling of examination data
  • Strong ERP & IT skills
  • Leadership & decision-making ability
  • Problem-solving & time management

Remuneration

Salary will be with qualifications and experience as per institutional norms.

How to Apply

Interested candidates may submit their CV, cover letter, and relevant documents to:

Last Date to Apply: [ ]

Job Types: Full-time, Permanent

Pay: ₹35, ₹50,000.00 per month

Benefits:

  • Provident Fund

Work Location: In person

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