Account Executive

2 weeks ago

Jaipur, Rajasthan, India Dentalkart Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Account Executive – Invoicing & Reconciliation

Location: Chhatarpur, Delhi

________________________________________

Key Responsibilities

1. Invoice Data Management


• Collect, compile, and verify invoices from asset and service vendors on a daily/weekly basis.


• Maintain a master register of invoices, mapping them to purchase orders, delivery dates, and payment status.

2. Reconciliation & Coordination


• Perform 3-way reconciliation (PO, GRN, Invoice) to ensure invoice correctness.


• Flag mismatches in value, quantity, or duplicate billing and escalate for resolution.


• Liaise with finance, warehouse, and procurement teams for clarifications.

3. Payment Support


• Prepare structured approval decks and payment summary sheets for management sign-off.


• Track aging of pending payments and coordinate with accounts team for processing.


• Maintain records of credit note adjustments, deductions, and claims.

4. Reporting & Audit Trail


• Generate and share weekly and monthly MIS reports for invoice clearance status, vendor performance, and payment TATs.


• Ensure 100% audit-readiness of all entries – no missing documents or unrecorded liabilities.

5. System & File Management


• Ensure all reconciliation and payment records are digitally filed with traceability and access controls.


• Maintain folders on shared drives or ERP systems, if applicable.

________________________________________

Experience & Background


• 1–3 years experience in MIS, accounts, or operations support roles


• Familiarity with invoice reconciliation, vendor coordination, and approval workflows


• Background in eCommerce, warehousing, logistics, or service industry is preferred

Skills Required


• Advanced Excel proficiency (pivot, VLOOKUP, filters, formatting)


• High attention to detail, ability to track high-volume transactional data


• Strong documentation and coordination skills


• Ability to work with tight timelines and cross-functional dependencies

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