Executive Assistant
4 days ago
Executive Assistant – Roles & Responsibilities
As the Executive Assistant to Dr. Rajender Ramagiri, you will act as a strategic support partner, ensuring his time, communication, team operations, and personal priorities are managed efficiently. You are expected to take full ownership of execution, coordination, and follow-through.
Key Responsibilities
1. Calendar & Appointment Management
Manage Dr. Rajender's personal and business calendars
Fix and follow up on all appointments – personal, business, doctors, vendor, and collaborator meetings
Send reminders and ensure scheduling efficiency
2. Communication & Team Coordination
Represent Dr. Rajender in business networking meetings and BNI chapters
Follow up on tasks assigned to different departments (marketing, nutrition, sales, etc.)
Coordinate between internal teams and ensure smooth delegation and completion of tasks
Share daily updates on team progress, appointments, and deliverables
3. Recruitment & HR Liaison
Coordinate with the HR team for recruitment needs
Schedule interviews, maintain trackers, and ensure hiring deadlines are met
4. Vendor & Operations Management
Handle vendor communications and office-related coordination
Ensure timely execution of printing jobs, inventory checks, and operational logistics
Maintain and track all office expenses with accuracy
5. Marketing & Collaboration Support
Coordinate with the app, ads, video, and content teams to ensure task alignment
Plan and coordinate gated community events with the marketing and in-house teams
Ensure event checklists are fulfilled and deadlines are met
Get quotes from collaborators, vendors, and agency partners
Support marketing doctor collaborations and fix appointments for strategic meetings
6. Financial Coordination
Ensure timely payments to digital marketing agencies (e.g., for FB Ads)
Track all office expenses, inventory, and maintain accurate documentation
7. Travel & Logistics
Book travel tickets, hotel stays, and plan itineraries for events, shoots, and personal trips
Prepare meeting kits, presentations (PPTs), and travel documents in advance
8. Incentives & Team Motivation
Discuss monthly goals and incentives with respective teams
Motivate the team to push towards walk-in, revenue, or performance targets
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9. Personal Well-being & Confidential Tasks
Ensure Dr. Rajender's diet and supplements are managed timely
Handle confidential and personal tasks with discretion and integrity
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10. Reporting & Documentation
Prepare daily and weekly reports on appointments, task statuses, and action plans
Keep all data well-documented using Google Sheets, Drive, and relevant dashboards
This role demands high ownership, follow-up discipline, multitasking capability, and a proactive mindset. You are not just assisting – you are enabling Dr. Rajender to function at his best.
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