Consultant - Project Controls

Document Control:

• Oversee creation, organization, and maintenance of project documentation; ensure accuracy, accessibility, and compliance with WSP's internal audit and quality assurance procedures.
• Work closely with departments, regional leads, and subject matter experts to gather information, manage document workflows, and ensure timely delivery and distribution of project documents.
• Create, edit, and review technical documents, manuals, reports, and drawings; maintain registers and schedules for incoming/ outgoing information.
• Manage physical and digital document storage systems; upload documents to EDMS; monitor and improve documentation workflows and processes.
• Conduct regular audits, check document quality, and ensure compliance with regulatory standards and project procedures.
• Be in continuous touch with the PM to be on top of any internal or external documentation.

Project Cost Control:

• Ensure alignment with client expectations and deadlines while coordinating with billing, finance, and project teams to manage accounts receivable, timesheets, expenses, and invoice-related queries.
• Prepare billing drafts, compile and verify monthly invoices, and ensure accurate manual data entry and mapping to final invoice sheets.
• Manage project setup, budgeting, task assignments, and closeout activities in Oracle Horizon, including maintaining WBS, time transfers, and compliance checks.
• Able to create Opportunity in Oracle based Horizon during proposal/ pre-proposal and update status based on directions from PM.
• Ensure necessary Risk Assessment procedures are followed while creating the opportunity in Horizon as well as help in preparing RMIS document.
• Support financial analysis and reporting by using financial systems [excel based Project Cost  (PC) Control/ Financial Analysis Report (FAR) tools] to track project performance metrics, generate monthly accruals, and assess impacts of scope changes and forecast deviations.
• Collaborate with design teams to collect engineering progress data for Earned Value (EV) analysis and maintain accurate tracking of planned value, actual cost, and schedule.
• Act as liaison between GCC India and US teams for project setup, billing, and timesheet coding, while supporting the E&E PMO team in portfolio monitoring.
• Conduct data integrity checks, audits, and maintain project documentation including lessons-learned databases and meeting records.
• Should have extensive knowledge of working with ERP for project creation and maintenance.
• Should be able to create and track change order and identify, quantify and mitigate risk acting as a buddy to the PM.

Project Scheduling:

• Create, update, and maintain resource- and cost-loaded project schedules using Microsoft Project (MSP) or Primavera P6, based on stakeholder input, proposals, and scope documents.
• Develop activity lists, identify critical paths, and notify teams of key activities and schedule risks.
• Monitor project progress, detect deviations, and support recovery planning and schedule forecasting.
• Assess and report impacts of changes to baseline schedules and milestones, ensuring timely updates and resolution tracking.
• Support bids and proposals by preparing preliminary schedules and timelines.
• Use Earned Value Management (EVM) and financial systems to analyze and report project performance and KPIs.
• Maintain accurate Work Breakdown Structures (WBS) and integrate project schedules under an Enterprise Project Structure (EPS).

Other Responsibilities:

• Draft and prepare supplier and subcontractor contracts in alignment with prime contract requirements, ensuring all necessary terms are accurately flowed down; support the US team in contract finalization and negotiation.
• Track contract performance, manage renewals and extensions, and maintain organized contract documentation and repository.
• Creation and renewal of Work Orders (WOs) and timely vendor invoice updates in Oracle Horizon ERP.
• Collaborate with Project Managers, and Finance to monitor project expenses, resolve contract-related queries, and ensure compliance with internal procurement policies and regulatory requirements.
• Coordinate procurement requests from project teams, provide operational support, and assist in internal procurement audits and training.
• Utilize analytics and forecasting tools to support procurement planning, maintain accurate procurement records in Oracle, and contribute to continuous improvement through industry best practices.

Key Competencies / Skills:

• Proficient in MS Office Suite, especially Advanced Excel; experience with Oracle ERP (Horizon/NetSuite), Power BI is a plus.
• Skilled in project scheduling tools like Primavera P6, Microsoft Project (MSP), and SmartSheets.
• Familiar with documentation control platforms such as Aconex, Autodesk, ProjectWise.
• Strong understanding of Earned Value Management (EVM) and financial systems related to project control.
• Combined minimum 4 years of experience in project scheduling, cost control, documentation, and procurement.
• Experience supporting procurement functions, including vendor coordination and invoice tracking.
• Strong analytical and quantitative skills with attention to detail and data accuracy.
• Excellent planning, organizational, and time management abilities; capable of handling multiple priorities and tight deadlines.
• Skilled in forecasting, reporting, and maintaining accurate project records and WBS structures.
• Strong coordination and problem-solving abilities; able to work independently and in teams. Exceptional written, verbal, and presentation skills.
• Proven ability to build and maintain relationships with internal teams and external stakeholders.
• Self-motivated, proactive, and open to new challenges.
• Adopts a "Best for WSP" approach in daily activities.
• Flexible with work timings to support US-based project teams across time zones.

• Engineering degree with project management experience or master's degree in construction management or project management is preferred.
• Minimum of 4 to Maximum 8 years of experience project management with Engineering / professional services consultants.
• Excellent written and verbal communication skills.
• CAPM-PMI / PMP certifications would be an added advantage.

BGV:

• Employment with WSP India is subject to the successful completion of a background verification ("BGV") check conducted by a third-party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner".