Deputy Plant Manager

Company Description

Shanku's Bio-Sciences is a chemistry contract research organization engaged in the pharma and agrochemical sector. The company primarily manufactures Pharma Intermediates, APIs, and specialty chemicals. They also produce animal feed products. Shanku's Bio-Sciences is dedicated to delivering high-quality chemical solutions for various industries.

Role Description

1. HR Management

Objective
: Ensure efficient management of human resources, fostering a productive work environment, and supporting employee development.

Key Responsibilities
:

• Oversee recruitment, staffing, and onboarding processes to meet operational requirements.
• Maintain a smooth and conflict-free work environment, addressing employee concerns, grievances, and disciplinary issues.
• Ensure timely processing of payroll, benefits, and other employee-related administrative tasks.
• Conduct performance appraisals and provide feedback for continuous employee development.
• Monitor employee training and development programs to align with organizational goals.

Key Performance Indicators (KPIs)
:

• Time taken for hiring processes (TAT for recruitment)
• Employee retention rate
• Attendance and absenteeism rates
• Training completion rates and effectiveness

2. Labour Management

Objective
: Ensure a stable and compliant workforce, minimize labor-related disputes, and optimize workforce utilization.

Key Responsibilities
:

• Manage and supervise the day-to-day operations of labor resources on the plant floor.
• Ensure adherence to labor laws and maintain proper documentation for all labor contracts.
• Coordinate with the labor unions to maintain smooth industrial relations and resolve any issues promptly.
• Implement and monitor shifts, work schedules, and manpower planning to maximize productivity.

Key Performance Indicators (KPIs)
:

• Reduction in labor-related disputes
• Compliance with labor laws and regulations
• Workforce productivity metrics (output per labor hour)

3. Administration

Objective
: Ensure smooth administrative functioning, including facility management, resource allocation, and internal communications.

Key Responsibilities
:

• Oversee plant office management, including coordinating office supplies, equipment, and services.
• Ensure plant infrastructure is well-maintained, including buildings, machinery, and utilities.
• Manage vendor relationships, ensuring timely delivery of goods and services and negotiating cost-effective contracts.
• Manage internal communications, ensuring smooth flow of information between departments and management.

Key Performance Indicators (KPIs)
:

• Cost savings on administrative functions and vendor contracts
• Facility downtime or maintenance issues
• Office supplies and resource utilization efficiency

4. Quality Assurance(QA)

Objective
: Ensure the production process complies with internal and external quality standards and customer specifications.

Key Responsibilities
:

• Oversee the development, implementation, and monitoring of quality control systems and processes.
• Work closely with the production and R&D teams to ensure product specifications are met.
• Conduct audits and inspections to ensure adherence to quality standards.
• Handle customer complaints related to quality and initiate corrective actions.
• Implement continuous improvement initiatives for quality enhancement.

Key Performance Indicators (KPIs)
:

• Number of product defects or quality complaints
• Quality audit pass rate
• First-pass yield (FYP) rate

5. Quality Control (QC)

Objective
: Ensure the product meets the defined standards of quality and comply with regulatory requirements.

Key Responsibilities
:

• Oversee daily product inspections and ensure production processes adhere to quality guidelines.
• Coordinate with the QA team to identify areas for improvement and establish quality benchmarks.
• Maintain proper records of quality control results and ensure documentation is up to date.
• Identify root causes for product deviations and recommend corrective actions.

Key Performance Indicators (KPIs)
:

• Reduction in non-conformance rate
• Product rework rates
• Time taken to resolve quality issues

6. Regulatory Compliances

Objective
: Ensure the plant complies with all local, state, and national regulations and environmental standards.

Key Responsibilities
:

• Monitor and ensure compliance with all applicable environmental, health, safety, and industry regulations.
• Regularly review and update compliance documentation and reports.
• Coordinate with relevant authorities and audit teams for inspections and certifications.
• Manage the preparation and submission of regulatory reports and renewals of licenses.

Key Performance Indicators (KPIs)
:

• Number of non-compliance incidents
• Timely completion of regulatory audits
• Compliance audit success rate

7. Stock Management

Objective
: Ensure accurate and efficient management of raw materials, work-in-progress, and finished goods.

Key Responsibilities
:

• Oversee inventory management, ensuring timely procurement, storage, and use of raw materials.
• Implement effective stock rotation systems (FIFO, LIFO) and minimize stock wastage.
• Ensure regular stock audits and reconcile any discrepancies between physical stock and records.
• Collaborate with the production team to ensure proper stock levels for continuous production.

Key Performance Indicators (KPIs)
:

• Inventory turnover rate
• Stockouts or overstock incidents
• Accuracy of stock records and audits

General Responsibilities:

• Collaborate with senior management to develop and implement plant-wide strategies.
• Prepare regular reports on HR, admin, QA, QC, and stock-related activities for review by senior management.
• Ensure compliance with company policies, ISO standards, and best practices.

Additional Skills and Competencies:

• Leadership
  : Ability to lead cross-functional teams, motivate and develop staff.
• Communication
  : Strong written and verbal communication skills for both internal and external stakeholders.
• Problem-solving
  : Ability to analyze complex issues and provide practical, timely solutions.
• Attention to Detail
  : Ensuring accuracy in all operational processes.
• Time Management
  : Ability to manage multiple functions and priorities effectively.