Administration Associate

2 weeks ago

Mumbai, Maharashtra, India 4mann Industries Full time ₹ 4,50,000 - ₹ 9,00,000 per year

Role & responsibilities

Human Resources (HR) Functions

  • Assist in end-to-end recruitment activities including job posting, screening resumes, scheduling interviews, and coordinating with candidates.
  • Maintain employee records (digital and physical) and ensure data accuracy in HRMS.
  • Manage attendance, leave tracking, and monthly payroll coordination with the finance department.
  • Support onboarding and induction of new employees; prepare appointment letters and maintain joining documentation.
  • Assist in drafting HR policies, performance appraisals, and employee feedback reports.
  • Coordinate employee engagement programs, celebrations, and training sessions.
  • Handle grievance redressal support and maintain positive employee relations.
  • Ensure statutory compliance PF, ESI, Gratuity, and other labor laws.

2. Administration Functions

  • Oversee daily office operations including housekeeping, security, and vendor coordination.
  • Maintain office assets, inventory, and stationery records.
  • Handle travel arrangements, accommodation bookings, and event logistics.
  • Manage correspondence, file management, and document control.
  • Ensure compliance with health, safety, and environmental standards.
  • Support procurement of office supplies and coordination with vendors for maintenance.

3. Coordination & Reporting

  • Prepare HR and admin-related MIS reports (attendance, headcount, turnover, etc.).
  • Liaise between departments to facilitate smooth communication and operations.

Assist in audits and policy implementation as directed by management.

Preferred candidate profile

  • Bachelors degree in HR, Business Administration, or related field (MBA in HR preferred).
  • 2–5 years of experience in HR and administrative support roles.
  • Proficiency in MS Office (Excel, Word, PowerPoint) and HRMS software.
  • Strong communication and interpersonal skills.
  • Excellent organizational and multitasking abilities.

Discretion and confidentiality in handling sensitive information

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