Analyst - Abstractions

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Analyst - Abstractions
JBS Lease Administration (Gurugram)
Reporting to: Team Lead/Assistant Manager Lease Administration
Key Stakeholders: Account managers, Hub Leads, Clients and their teams
Direct Reports: Nil

Duties & responsibilities

• Liaise with internal parties to obtain appropriate lease documentation
• Manage document workflow to ensure team responsibilities are completed in a timely manner
• Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner and escalate issues where required
• To abstract critical and key information from leases and other contract

documentation;

• To transfer or abstract information into various lease and portfolio database systems;
• To Cross Check and verify Abstracts and System Data;
• To verify and review System Reports and System Data for Accuracy and Completeness;
• To perform Lease Document Matching and Review for completeness to be able to Abstract;
• Accurately record Lease Documents information into Master Document Control Log / Document Trackers
• Work closely with internal Stakeholders to resolve Document/Abstraction related queries
• Review landlord invoices to ensure adherence to lease requirement
• Prepare area, cost-schedule and events variance reports for validation projects
• Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies

Other responsibilities may include;

• Assisting with Database Report preparation and circulation;
• Provide monthly standard and/or adhoc reports according to agreed reporting calendar within a timely and accurate manner
• Sourcing documents and portfolio information;
• Recording received documentation and information;
• Identifying queries, data gaps and missing information;
• Work closely with the Compliance Team to remediate any Audit Anomalies;
• To perform Compliance Required Activities

Performance objectives

• Ensure the agreed KPI's (Productivity, Quality and Turn Around Time) are met;
• Where Database Reporting is to be done; ensure the agreed Reporting KPI's are met
• Provide excellent service to Internal Stake Holders

Key skills

• Sound computer skills in Microsoft Office (MS Excel, Outlook)
• Excellent Typing speed will be preferred
• Must have an excellent command and be highly proficient in spoken and written English,
• Strong organizational and interpersonal skills
• Prioritise work within tight operational deadlines
• Flexibility/Adaptability: Readiness to change, receptivity to new ideas
• Should be able to deal with day to day stress and effectively manage self and other emotions
• Able to provide solutions and strategies for client needs and concerns when required
• Attention to details, high on Workplace Ethics and Integrity
• Innovative thinking
• Interest in Reading, strong comprehension and paraphrasing skills
• Self-motivated and a strong team player

Employee specification

• Graduate in any stream (Law degree, English (H), Political Science (H) will be preferred)
• 0-3 years relevant/corporate work experience
• Knowledge of real estate leases would be an added advantage

Location:

Scheduled Weekly Hours:

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements.  We're interested in getting to know you and what you bring to the table

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