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Executive Assistant to General Manager

3 weeks ago

Pune, Maharashtra, India Kaybeebio Organic Full time

EXECUTIVE ASSISTANT

Experience: 2-6 Years

CTC: Up to 6 LPA

Location: Based on requirement

Mode of Work: WFO, Field

Key Responsibilities

  1. Executive Support & Coordination

  2. Manage the executive's calendar, appointments, and meetings.

  3. Screen emails, calls, and papers; prioritize items requiring attention.
  4. Prepare daily briefings, meeting notes, and follow-up trackers.

  5. Coordinate domestic and international travel, expense reports, and itineraries.

  6. Communication & Correspondence

  7. Draft, review, and manage professional communications on behalf of the executive.

  8. Maintain liaison with internal teams, clients, vendors, and external stakeholders.

  9. Ensure timely and accurate communication flow across departments.

  10. Meeting & Event Management

  11. Organize meetings, conferences, workshops, and senior leadership gatherings.

  12. Prepare agendas, presentations, reports, and meeting documentation.

  13. Track action items and ensure follow-up completion.

  14. Administrative & Office Management

  15. Maintain confidential files, documents, records, and approvals.

  16. Support procurement, budgeting, and vendor coordination where required.

  17. Handle logistics for office supplies, workstation arrangements, and admin support tasks.

  18. Project & Task Coordination

  19. Assist in monitoring project timelines and deliverables.

  20. Coordinate cross-functional tasks and follow-up with teams.

  21. Support leadership in strategic and operational initiatives.

  22. Confidentiality & Professionalism

  23. Handle sensitive information with discretion, integrity, and confidentiality.

  24. Demonstrate professional behavior and proactive problem-solving.
  25. Uphold organizational policies and compliance requirements.

Required Skills & Competencies

  • Excellent communication and interpersonal skills.
  • Strong organizational and time-management ability.
  • High attention to detail and accuracy.
  • Proficiency in MS Office (Excel, Word, PowerPoint) and digital tools.
  • Ability to multitask and prioritize in fast-paced environments.
  • Strong judgement, ownership, and proactive work approach.

Educational Qualifications

  • Bachelor's Degree in Business Administration, Commerce, Arts, HR, or related field.
  • MBA/PGDM preferred but not mandatory.

Experience Requirements

  • 2–6 years of experience as an Executive Assistant, Office Manager, or Administrative support role.
  • Experience in supporting senior or C-suite executives preferred.
  • Exposure to multinational or dynamic corporate environments is an advantage.

Job Types: Full-time, Permanent

Pay: ₹300, ₹800,000.00 per year

Benefits:

  • Food provided
  • Provident Fund

Work Location: In person