Regulatory Reporting Operations Analyst

Role Description

We are seeking a detail-oriented Operations Analyst to handle the initial processing of annual and semi-annual financial reports. The role involves executing a series of tasks to ensure compliance, accuracy, and efficiency in report preparation, including layout management, regulatory checks for various fund types.

The role is to perform several key functions that support and control the business in complying with several regulatory requirements

• Perform initial processing of annual and semi-annual reports using QuarkXPress, along with other regulatory reporting BAU activities ensuring high-quality layout and formatting.
• Conduct IP-control checks and manage CMS (Content Management System) processing to ensure data integrity and system compliance.
• Support the preparation and review of TER/KIID documents, ensuring adherence to regulatory standards.
• Complete and maintain various checklists, pre-checks, cover sheets, and tracking lists to ensure all tasks are documented and executed accurately.
• Maintain accurate and detailed documentation for all process-related activities, including special requirements and deviations.
• Perform pre-checks to identify and resolve discrepancies in layout, data, or compliance before final submission. Ensure 4 eye principal is being followed in the team.
• Work closely with internal teams to coordinate report preparation, resolve issues, and meet deadlines.
• Escalate all issues in time, to the appropriate level, to avoid any adverse impact on the business.
• Work closely with internal teams to coordinate report preparation, resolve issues, and meet deadlines.
• Assist manager in reviewing process changes or optimization and update the procedures.
• Ensure teamwork culture is practiced.
• Ensure proper back-ups created and assist other teams during contingencies (Staff shortage, high volumes etc.)

Your key responsibilities

• To ensure processes are performed as per defined Key Operating Processes. (KOP).
• The Operation Analyst will be responsible for completion of day-to-day activity as per standards and ensure accurate and timely delivery of assigned production duties.
• You needs to ensure team adherence to all cut-off times/deadlines and quality of processing as maintained in SLAs.
• You should ensure that all queries/first-level escalations related to routine activities are responded to within the period specified.
• Needs to conduct checks and maintain documentation to ensure that there are sufficient records for future reference.
• Should take responsibility and act as backup for the team colleagues in their absence and share best practices with the team.
• To escalates unusual activity (new client activity, slow systems, delayed approvals, deviations form KOP).
• Awareness of risks attached to the processes and escalation of potential risks to the bank to Team Manager.
• To communicate with the stakeholders to share any process specific updates or to escalate any issues.
• Stay updated on basic regulatory requirements and changes with support from training provided by organization.

Your skills and experience

• Basic understanding of Asset Management, Regulatory Reporting, financial reporting processes.
• Should have 0-3 years of experience. (Regulatory reporting experience would be beneficial).
• Knowledge on usage of applications/ tools like Aladdin, Bloomberg etc.
• Good communication (verbal & written) and interpersonal skills.
• Willingness to take on responsibility, priorities work and mange time effectively and learn new tasks.
• Strong attention to detail and ability to manage multiple checklists and tasks.
• Sound desktop PC skills including Microsoft Office.
• Excellent organizational and documentation skills.
• Basic German Language knowledge would be beneficial.
• Ability to work under tight deadlines and ensure compliance with regulatory standards.
• Team-playing skills and flexibility in working hours.