Human Resource Associate

HR Associate

Job description:

TIMS is looking for a talented HR Associate to join our team. As an HR Associate, you will play a key role in supporting our HR department in various administrative and operational tasks, ensuring the smooth and efficient running of our HR processes.

Responsibilities:

1) Sourcing:

• Strategically source candidates from various platforms such as LinkedIn, Naukri, and other relevant job portals.
• Leverage Boolean search and advanced search techniques to identify passive candidates with specific technical skills and experience.
• Build a pipeline of potential technical talent.

2) Screening:

• Review resumes and applications to shortlist candidates based on relevant technical experience, skills, and qualifications.
• Assess candidates' logical reasoning, aptitude, and communication skills through initial phone screens or online assessments.
• Collaborate with technical teams to ensure alignment on candidate qualifications and expectations.

3) Communication:

• Maintain clear and consistent communication with candidates throughout the recruitment process.
• Provide information about the company, job role, and the recruitment process, addressing any candidate inquiries promptly.
• Ensure a positive candidate experience by offering timely and constructive feedback.
• Coordinate and schedule interviews with technical hiring managers and team members.
• Arrange technical assessments, and other evaluation methods in collaboration with relevant stakeholders.
• Provide candidates with interview details, logistics, and any necessary preparation materials.

4) Interview Assessment and Feedback:

• Collect feedback from technical interviewers regarding candidates' performance.
• Collaborate with interviewers to ensure a comprehensive evaluation and a well-rounded assessment.
• Share feedback with candidates in a constructive and professional manner.

5) Scheduling and Negotiation:

• Coordinate interview schedules, aligning with the availability of technical panel members and candidates.
• Manage interview logistics, including virtual or onsite arrangements.
• Assist in crafting competitive job offers and manage the negotiation process, considering candidates' expectations and company guidelines.

6) Follow-Up:

• Keep candidates informed about their application status, interview outcomes, and any subsequent steps.
• Conduct post-interview follow-up discussions to address questions, concerns, and additional rounds if necessary.
• Maintain engagement with selected candidates until their formal acceptance of the offer.

7) Onboarding Support:

• Collaborate with onboarding teams to ensure a seamless transition for selected candidates.
• Facilitate the completion of required paperwork, background checks, and any pre-employment processes.

8) Continuous Improvement:

• Continuously gather feedback from candidates, hiring managers, and interviewers to enhance the recruitment process.
• Analyze recruitment metrics to identify trends, challenges, and opportunities for improvement.
• Stay updated on market trends, technological advancements, and best practices in technical recruitment.

9) Compliance and Documentation:

• Ensure adherence to legal and regulatory requirements throughout the recruitment process.
• Maintain accurate and organized records of candidate interactions, interview outcomes, and communication.

10) Other Related Activities:

• Build and maintain positive working relationships with colleagues and stakeholders.
• Handle confidential information with discretion and always maintain confidentiality.
• Update the company's HR software, such as the Keka HR app, with employee information, including personal details, leave records, attendance, and performance data.
• Maintain employee records and files, ensuring confidentiality and compliance with data protection regulations.
• Assist in preparing HR-related documents, such as offer letters, contracts, and employee handbooks.
• Help coordinate and organize HR events, training sessions, and employee welfare initiatives.
• Any other tasks assigned by the company.

Qualifications:

• Master's degree in human resource management or related.
• 1+ years of experience as HR Generalist/Associate role.
• Effective communication skills, both written and verbal, with the ability to collaborate with
  
  Stakeholders and Management.
• Excellent attention to detail, accuracy, and the ability to thrive in a fast-paced environment.
• Hands on experience with various HRIS software's.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Can join immediately/within 10 days.

About TIMS:

Total Infrastructure Management Solutions (TIMS) is a Houston based consulting firm focused on supporting the pipeline industry with asset integrity, engineering and data management services tailored to meet customer needs.

Our team is comprised solely of former pipeline operators, who have spent a majority of their careers in leadership roles with direct responsibilities for the type of services we provide. In essence, TIMS appears as an operator without assets, and we believe this is a strategic advantage and differentiator in a crowded service marketplace.