Receptionist

As the largest fragrance only fragrance house in the world, we take pride in proactively shaping the future of the fragrance industry. We focus all our creativity, innovation, and energy into making fragrances and nothing else. CPL Aromas is home to some of the world's leading perfumers, and we're trusted by top brands to translate their creative vision into beautiful scents. We provide career and development opportunities for talented individuals across a range of disciplines – from all support functions to customer facing roles. A job at CPL Aromas promises a unique career path for anyone with a passion for the world of fragrance. With operations all over the world, we celebrate a diverse range of cultures at CPL Aromas and, we offer equal opportunities and flexibilities.

Reports To
HRBP

Job Purpose
We are seeking a highly organized and professional individual to join our team as a Receptionist. The ideal candidate will have exceptional communication skills, a friendly and welcoming demeanor, and the ability to handle a variety of administrative tasks. This role requires a high level of multitasking, attention to detail, and the ability to maintain a positive and professional image of our company.

Tasks and Responsibilities
Reception Duties

• Greet and welcome visitors in a friendly and professional manner.
• Answer incoming calls and transfer them to the appropriate department or individual.
• Provide information to callers and visitors about the company and its services.
• Receive couriers and documents at the reception and pass it to the appropriate staff.
• Organize courier deliveries & pick up.
• Maintain a clean and organized reception area.

Administrative Support

• Assist with general administrative tasks.
• Liaising with Finance department for all invoices received and courier forecasts.
• Assist with travel arrangements for employees, including booking flights, hotels, and transportation.
• Maintain office supplies inventory and place orders as needed.
• Assist with data entry and record-keeping tasks.
• Provide support to other departments as needed.
• Maintain an organized filing system for both digital and physical documents.
• Ensure files and records are up to date and easily accessible.
• Assist in the preparation and editing of documents, reports, and presentations.
• Adhere to company's quality, health, safety & environmental policies.

Skills And Attributes Required

• High school diploma or equivalent.
• Proven work experience as a receptionist or in an administrative support role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.

All qualified applicants will be considered for employment irrespective of race, ethnicity, national origin, religion, age, sex, gender identity or disability status. Due to large volume of applications, we are only able to contact applicants who meet the role requirements. The salary package offer will only be discussed with the final candidate, based on the individual's relevant experience and skills. Should your skills and experience fit the above criteria, please click apply link to submit your application.